Aaron J. Rutledge

Company Overview: Public Buildings Service, National Capital Region

• Website: [GSA](https://www.gsa.gov)
• Serves as a senior specialist performing a full range of contract activities.
• Provides acquisition support and guidance to Bureau/Agency customers and team members for a wide range of contracting types and methods
• Performs the full range of pre-award and/or post-award functions for complex contracting types.
• Provides formal advertising and/or negotiated methods of contracting support and guidance to the Bureau/Agency customers and team members (i.e., lower graded contract specialists)
• Performs pre-award and/or post-award functions using a wide range of contracting methods and types to procure complex purchases ( e.g., price redetermination provisions, cost reimbursement contracts with incentive provisions, special pricing of Government furnished property, inspecting and testing requirements, ownership of patents and payment of royalties, and/or presence of unfavorable market conditions in supplies, systems, services, equipment, and/or construction).
• Serves as an acquisition business advisor on contract matters and may serve as an acquisition lead on project management teams.
• Drafts replies to other agencies, appeal boards, or Congressional inquiries for management review and approval.
• Analyzes difficult issues, identifies alternative courses of action, and represents the interest of the government in meetings with various stakeholders outside the Bureau/ Agency ( e.g., claims, protests).Pre-Award Duties:

• Provides acquisition services by planning and negotiating complex purchases in supplies, systems,

services, equipment, and/or construction. Demonstrates sound business judgment in providing best value products or services that meet customer needs. Provides acquisition guidance to Bureau/ Agency customers and officials on contracting matters.

• Provides acquisition support with socio-economic considerations involving small businesses ( e.g.,

Service-disabled Veteran-owned Small Business, Woman-owned Small Business, HUB Zone

Small Business, and 8(a)).

• Provides acquisition guidance to contractors on contracting matters.

• Responsible for acquisition duties assigned and executed in accordance with all applicable

regulations and guidelines, including the provisions of the Small Business Act, Executive Orders,

Public Law, and internal control procedures (e.g., 0MB Circular A-123).

• Independently prepares acquisition plans, which may include: statement of need, risks, source

selection strategy, inherently governmental functions, budgeting and funding, competition,

socio-economic considerations, contract type, contract vehicle, appropriate milestone charts,

related schedules and/or other relevant elements of acquisition planning. Serves as a liaison to

program officials in acquisition planning.

• Details the acquisition objectives to be used and provides guidance, when needed, in the preparation of statements of work.
• Prepares determinations documents ( e.g., price with redetermination provisions, cost reimbursement, or contracts with incentive provisions) documents.
• Explores new or innovative contracting approaches to arrive at an equitable contract arrangement.
• Conducts pre-proposal conference(s) with prospective contractor(s) to arrive at a clear understanding of what is required under the proposed contract.
• Plans and coordinates the negotiation strategy with contractors to develop contract prices and terms.
• Executes award of the contract based upon results of negotiations and evaluation of the financial, technical capabilities, and the past performance of the contractor.

• Performs contracting work through use of negotiation techniques.

• Prepares a written request for proposal, publicizes the requirement, issues the solicitation package, analyzes offers received,
• Prepares negotiation positions, evaluates technical and cost proposals, negotiates cost, fee or profitas well as technical issues, and/or enters into a formal contract with the offeror.
• Performs a full range of contract negotiation tasks for complex procurement actions such as:
• Develops the pre-negotiation memorandum including negotiation objectives;
• Handles all aspects of the exchanges with the offerors after receipt of proposals and

clarifications;

• Establishes the competitive range and conducts financial analysis of various factors affecting

cost;

• Coordinates a team consisting of technical and other special advisors to obtain thorough, mutual understanding of the scope of effort and the establishment of an equitable fee or profit or delivery dates; and/or
• Negotiates terms

• Provides guidance to a technical evaluation team concerning the proper evaluation techniques

pertinent to the respective acquisition.

• Ensures evaluation team adheres to the established

acquisition strategy identified in the acquisition plan, solicitation, and source selection plan. May

serve as the source selection authority and is independently responsible for ensuring that the

proposal selected offers the best value to the Government.

• Performs a more complex analysis and verification of contractor responsibility, contractors past

performance, and production and technical ability on current and previous acquisitions for award

management of more complex contracts.

• Provides consultation for post-award contract administration. Negotiates contract modifications

and the terms and costs of contract changes. Negotiates the termination settlement with the

contractor which may include: equitable adjustments, change proposals, costs, profit, or other

related matters. Reviews termination notices for extent of action (partial or complete), and for special conditions or instructions. Analyzes the contract and related documentation and establishes the contract price of items terminated. Issues, monitors, or revokes delegations of authority to settle subcontractor's claims without Government approval.

• Makes contractual determinations based on current policies concerning complex issues and/or

controversies arising from contracts. Issues and manages contract changes and serve as lead

contract negotiator for contract modifications to prime contractors.

• Reviews and approves contractor vouchers. Reviews and consents to placement of

subcontractors and purchase orders. Effects close-out of contracts.

• Determines contractor liability in the event of loss, damage, or destruction of Government

property.

• Reviews and approves delivered documentation as required by the contract provisions. Terminates contracts by negotiation or determination.
• Reviews and approves payments on various contract types.
• Reviews, evaluates, and approves,

where applicable, contractor systems, such as purchasing, accounting, wage and salary, incentive and pension, and insurance.

• Reviews contractor compliance with the labor laws and

other statutory requirements included within the contract's general provisions.

• Evaluates contractor claims, issues Contracting Officer determinations, and resolves contractor disputes when necessary.
• Interprets contract provisions for contractors and for Bureau/ Agency officials and provides appropriate advice and guidance.

• Acts as a contractual authority at a variety of industry meetings.

• Conducts post-award conferences as required.
• Serves on project review committees and collaborates in the development of evaluation criteria.

• Prepares position on protests and claims and renders or recommends a decision. If required, may

represent the Bureau/ Agency, with the presence of counsel, in defense of acquisition actions before

the Comptroller General or the US Court of Claims. Develops the acquisition position upon which

the defense will be based.

• If required, may coordinate with the Department's Office of the Inspector General and obtains

legal advice from the Office of the Solicitor on an as-needed basis or as required.

• Develops materials to support meetings and presentations at government and non-government

conferences, seminars, and meetings for pre-award and post-award acquisition matters.

• Keeps management informed of anticipated workload demands.
• Anticipates problems and provides advice to project personnel on effective implementation and time frames required.
• Escalates problems/issues to supervisor and/or senior Contracting Officer.

Other Significant Facts:

I obtained and maintain an appropriate F AC-C level and to hold and maintain a Contracting Officer Certificate of Appointment (COA) commensurate with the workload of

the office. Reviews the Statements/Scopes of Work (SOW) and Independent Government Estimate (IGE) from GSA, NCR, PBS business lines for completeness and accuracy of the SOW, clear technical evaluation factors and market applicability

• Operated computer aided drafting (CAD) equipment to develop scale drawings of products or systems
• Evaluated specifications and information using measurable standards
• Completed systematic tasks of short duration according to a set procedure
• Applied knowledge of shop mathematics and layout techniques to meet project deadlines
• Inspected assembled sheet metal installation for conformance to required specifications in contracts
• Reviewed and completed tasks identified on Statement of Works and final contract award documents
• Responded to and submitted Request for Information (RFI) packages to present options in response to market queries about the potential delivery of services
• Worked closely with General Contractors to deliver as a subcontractor to the contract’s Prime
• Reviewed specifications, drawings, blueprints, and floor plans routinely as part of service delivery

• Provided excellent customer service, and consultation to a diverse customer
• Performed multiple cash transactions such as balancing cash drawers, making deposits
• Maintained and updated information for current sales and promotions
• Processed merchandise returns and exchanges