Summary
Overview
Work History
Education
Skills
Timeline
Generic

Alexis Miller

Waldorf

Summary

Detail-oriented and proactive professional with strong experience supporting both programmatic functions and business operations in a federal environment. Proven ability to manage administrative workflows, coordinate interdepartmental communications, and track complex program requirements with accuracy and efficiency. Adept at reviewing and processing sensitive documents, maintaining compliance with federal policies, and supporting cross-functional teams to meet mission-critical goals. Skilled in data management, project coordination, proposal logistics, and financial tracking. Recognized for strengthening operational effectiveness, improving communication channels, and contributing to informed decision-making at the organizational level.

Overview

12
12
years of professional experience

Work History

Administrative Assistant GS-0301-07

National Science Foundation
Alexandria
08.2024 - Current
  • Support the planning, execution, and monitoring of division-level programs by tracking key milestones, collecting status updates, and coordinating internal stakeholders to ensure the successful implementation of initiatives.
  • Develop and maintain spreadsheets, trackers, and shared documents to support operational visibility, and inform budget planning and resource alignment across multiple projects.
  • Serve as a liaison between program staff and administrative teams to facilitate proposal intake, verify eligibility, and resolve data inconsistencies.
  • Prepare briefing materials, scheduling documents, and correspondence for internal meetings, external panels, and program reviews; ensure readiness by compiling and formatting reports, data summaries, and presentation materials.
  • Coordinate logistics for travel, events, and virtual/in-person meetings, ensuring compliance with NSF policies and Federal Travel Regulations, while managing documentation for reimbursements and reporting.
  • Contribute to internal process improvement efforts by identifying inefficiencies in workflows, proposing solutions, and implementing updated templates and procedures to streamline daily operations.
  • Support financial data gathering by reviewing funding requests, organizing historical data, and assisting with the preparation of financial overviews used by senior staff for decision-making and program evaluation.
  • Deliver timely and accurate communication with internal teams, ensuring that task ownership, deadlines, and required actions are clearly disseminated, and tracked through to completion.
  • Accomplishments:

Human Resources Assistant

Mayvin, U.S. Marshal Service
Arlington
01.2023 - 01.2024
  • Review and analyze documents submitted for completeness, and participate in an extensive review of program operations and innovative program milestones.
  • Assist the U.S. Marshals Service's (USMS's) Investigative Operations Division with administrative and clerical services in accordance with program requirements.
  • Liaison with federal employees, contractors, and divisions throughout the U.S. Marshal's Service. Communicate via telephone and/or email with high-level officials throughout the agency, district offices, and other contract affiliates.
  • Maintain the office suspense system, entering items received, and assigning standard timeframe due dates.
  • Produce and distribute office suspense system reports, highlighting past-due assignments.
  • Provide ad hoc administrative support to any of the branches in the USMS management on an as-needed basis.
  • Reviewing and recommending improvements to existing Human Resources program policies and procedures through innovative changes for long-term improvements.

General Clerk III

Coastal Solutions Management
01.2020 - 01.2023
  • Delivered pay, personnel, administrative, and transportation services to over 450 global units.
  • Scheduled and organized complex departmental activities, including meetings and travel arrangements.
  • Provided support for over 9,500 Active and 3,600 Reserve military personnel and families.
  • Performed clerical tasks such as answering phones and managing office supplies efficiently.
  • Implemented planned activities for program participants while ensuring safety and health practices.
  • Cared for children with special needs according to supervisor directives and safety protocols.
  • Maintained oversight of program participants, ensuring compliance with DoD policies and standards.
  • Tracked program metrics, generated weekly reports, and drafted meeting minutes promptly.

Operational Specialist

Department of the Navy – JBAB
01.2014 - 01.2020
  • Assist in implementing and leading planned activities for program participants.
  • Uses a prepared curriculum for the program.
  • Incorporates special instructions provided by parents, such as special dietary needs, physical needs, or other information that may affect the child or youth's experience in the program.
  • Cares for children and youth with special needs, as directed by the supervisor.
  • Promotes and models safety, fitness, health, and nutrition practices.
  • Helps arrange for and/or serve appropriate snacks or meals.
  • Helps prepare, arrange, and maintain indoor and outdoor activity areas and materials to accommodate daily schedules.
  • Helps create adult-made games and play materials (mixing paint, play dough, and assembling props for dramatic plays, activities, etc.).
  • Assist with developing a list of needed supplies and equipment for submission to the supervisor.
  • Provides care, supervision, oversight, and accountability for program participants in compliance with the Department of Defense (DoD), NAF Component, and local installation policies, guidance, and standards.
  • Maintains control of, and accounts for, the whereabouts and safety of children and youth ranging in age from 6 weeks to 9 years.
  • Ensures that children and youth (as applicable) depart with an authorized person according to written parental instructions.
  • Supervises children and youth during a daily schedule of indoor and outdoor activities, as well as on field trips, outings, and special events.
  • Accomplishments:

Education

Some College (No Degree) - General Studies

College of Southern Maryland
La Plata, MD

Skills

  • Program coordination
  • Data management
  • Financial oversight
  • Event planning
  • Policy compliance
  • Office administration
  • Communication skills
  • Attention to detail
  • Time management
  • Problem solving
  • Organizing skills
  • Team collaboration
  • Report generation
  • Process improvement
  • Relationship building
  • Travel planning
  • Microsoft Excel
  • Deadline oriented
  • Coordination
  • Travel arrangements
  • Task prioritization
  • Workflow optimization

Timeline

Administrative Assistant GS-0301-07

National Science Foundation
08.2024 - Current

Human Resources Assistant

Mayvin, U.S. Marshal Service
01.2023 - 01.2024

General Clerk III

Coastal Solutions Management
01.2020 - 01.2023

Operational Specialist

Department of the Navy – JBAB
01.2014 - 01.2020

Some College (No Degree) - General Studies

College of Southern Maryland

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Alexis Miller