Ana Olaru

Financial Management

• Lead all financial operations of EEF, including budgeting, accounting, re-granting, and partner oversight.
• Ensure full compliance with donor regulations, internal financial controls, and accounting standards.
• Prepare and present monthly, quarterly, and annual financial reports for executive management and the Board of Directors.
• Oversee annual audits and donor project audits; coordinate with independent auditors to ensure transparency and compliance.
• Manage cost recovery processes to optimize financial efficiency and sustainability.

Administration & Operations

• Direct administrative, procurement, and HR functions to ensure effective and compliant operations.
• Design and implement staff training, onboarding, and performance development initiatives.
• Conduct internal audits of finance operations and recommend process improvements to enhance efficiency and accountability.
• Strengthen institutional capacity by identifying skill gaps and organizing targeted training programs.

Donor & Partnership Management

• Oversee financial and contractual management of all donor-funded projects, including budget design, implementation, and reporting.
• Maintain proactive communication with donors, providing timely and accurate financial updates.
• Prepare and distribute donor financial reports to senior leadership and project teams, ensuring strategic decision-making.

Financial and Administrative Management

• Supervise the financial and administrative staff, ensuring accurate and timely reporting to the Kyiv Regional Office.
• Enter and manage accounting data in the SUN accounting system; prepare monthly and quarterly financial reports.
• Develop and monitor annual operating budgets, ensuring alignment with donor requirements and organizational priorities.
• Ensure full compliance with internal controls, grant management standards, financial and accounting policies, and local legislation.
• Review and approve financial reports submitted by EEF partners to ensure accuracy and compliance.
• Oversee accounting, procurement, administration, and human resources functions within the office.
• Implement and enforce the organization’s Operating Policies and Procedures, providing regular staff training on updates and compliance measures.
• Manage all contractual and financial aspects of donor funds, ensuring accuracy, transparency, and timely execution.
• Oversee cost recovery for shared direct expenses (e.g., personnel, occupancy, supplies, and operational costs) across donor-funded programs.
• Prepare and distribute detailed monthly donor financial reports to project managers and the Country Director to support informed decision-making.

• Program Coordination and Management
• Provide overall coordination and strategic oversight of the NGO Support Program, including its Grants, Capacity Building, and Internship components.
• Lead strategic planning for the Program, ensuring strong performance, financial sustainability, and alignment with organizational goals.
• Design and write project proposals; deliver training sessions on project development methodologies, proposal writing, and financial management.
• Provide consulting and advisory support to interns and partner organizations on budgeting, grant administration, and compliance matters.
• Administer the grants program, preparing and submitting detailed financial and narrative reports to donors in accordance with donor and local regulatory requirements.
• Monitor budgets and oversee timely invoicing and financial control for all project activities.
• Review partners’ financial reports and coordinate project audits to ensure accountability and transparency.

• Financial Administration and Grants Management
• Oversee all aspects of financial administration for NGO projects under the Centre’s Grants Program, ensuring transparency, accuracy, and accountability.
• Prepare and submit project proposals and develop detailed, donor-compliant budgets.
• Establish and maintain financial and budgetary reporting procedures for the Executive Director and the Board.
• Monitor and control budgets for all projects implemented within the Grants Program, ensuring efficient resource allocation.
• Conduct financial monitoring, evaluation, and audits of approved projects to verify compliance and performance.
• Ensure full adherence to local legislation, organizational policies, and donor requirements across all grant-funded activities.
• Prepare and deliver financial reports for donors, maintaining accuracy and timeliness in submissions.
• Organize grantee (winners) meetings, provide financial guidance, and manage the contracting process with participating NGOs.