April Stewart
Essex
Summary
Results-driven Office Manager with extensive experience in enhancing workflow efficiency and customer relations at Veteran Design & Construction, Inc. Proficient in financial reporting and account reconciliation, streamlining processes to reduce invoice turnaround time. Strong organizational abilities complemented by expertise in administrative management, budgeting, and staff coordination. Demonstrated skills in effective communication, problem-solving, and team collaboration.
Overview
10
10
years of professional experience
Work History
Office Manager/Administrative Assistant
Veteran Design & Construction, Inc.
03.2025 - Current
- Enhanced workflow efficiency by organizing office operations and communication.
- Maintained organized filing systems for quick and easy document retrieval.
- Provided administrative support to streamline office operations and improve productivity.
- Managed office supplies, optimizing budgets and vendor relationships effectively.
- Coordinated schedules and meetings to support team management and event planning.
- Supervised clerical staff, ensuring compliance with company policies and procedures.
- Facilitated onboarding processes and maintained accurate personnel records for HR functions.
Accounts Payable and Receivable Manager
Hudak's Insulation
07.2023 - 03.2025
- Ensured compliance and accuracy in accounts payable and receivable processes.
- Streamlined invoice processing, significantly enhancing overall operational efficiency.
- Resolved vendor discrepancies proactively, fostering strong, collaborative relationships.
- Optimized cash flow management through effective cost-saving payment measures.
- Conducted regular audits of vendor invoices, addressing discrepancies promptly.
- Produced monthly financial reports on accounts payable status for Owner review.
Accounting Associate
American Urological Association
08.2018 - 07.2023
- Ensured financial integrity by precisely processing accounts payable and receivable transactions.
- Executed monthly reconciliations, maintaining compliance and accurate financial records.
- Created advanced financial reports using sophisticated Excel functions for analysis.
- Facilitated annual budget preparation and forecasting to meet departmental objectives.
- Managed full cycle check runs for multiple organizational entities with accuracy.
- Verified vendor payment data for accurate 1099 processing and compliance.
Accounts Payable/Accounts Receivable Clerk
Facility Site Contractors
12.2017 - 08.2018
- Ensured accurate vendor invoice processing with meticulous attention to detail.
- Reconciled accounts payable and receivable ledgers, maintaining financial accuracy.
- Resolved client billing inquiries, efficiently correcting discrepancies and enhancing satisfaction.
- Streamlined invoice approval procedures, significantly reducing processing time and increasing efficiency.
- Trained new staff on accounts payable protocols, boosting overall team performance.
- Maintained aging reports on outstanding balances, allowing precise cash position assessments.
Financial Consultant
PNC Bank
08.2015 - 12.2017
- Achieved financial goals by advising clients on effective investment strategies.
- Enhanced decision-making by analyzing financial data with advanced forecasting tools.
- Tailored comprehensive financial plans to align with client needs and risk profiles.
- Identified market trends through research, informing strategic client recommendations.
- Collaborated with Private Client Group to coach branch associates on client engagement.
- Assessed clients' financial plans regularly to adapt to life changes effectively.
Education
High School Diploma -
Rancho Verde High School
Moreno Valley, CASkills
- Customer service
- Office management
- Organizational skills
- Office administration
- Administrative oversight
- Financial reporting
- Customer relations
- Billing
- Payroll processing
- Bookkeeping
- Account reconciliation
- Credit and collections
Timeline
Office Manager/Administrative Assistant
Veteran Design & Construction, Inc.
03.2025 - Current
Accounts Payable and Receivable Manager
Hudak's Insulation
07.2023 - 03.2025
Accounting Associate
American Urological Association
08.2018 - 07.2023
Accounts Payable/Accounts Receivable Clerk
Facility Site Contractors
12.2017 - 08.2018
Financial Consultant
PNC Bank
08.2015 - 12.2017
High School Diploma -
Rancho Verde High School