Ashley Nichole Green

Hyattsville,MD

Summary

Professional administrative specialist with proven track record in managing office operations efficiently. Strong focus on team collaboration, problem-solving, and delivering results under shifting demands. Skilled in scheduling, document management, and communication. Known for reliability, adaptability, and maintaining high standards.

Overview

years of professional experience

Work History

HR Assistant/Procurement Analyst

Emcor Government Services

8601 Adelphi Road, College Park, MD 20740

03.2024 - Current

Receives calls/emails relating requests and status inquiries, responds or directs to appropriate managers.
Assists with scheduling preventative maintenance work orders for in-house staff and subcontractors.
Runs reports from the Maximo system for Program Management.
Assists with data and report development for performance monitoring and cost analysis.
Tracks WIP (Work in Progress) and IDIQ for Program Management.
Prepares presentations and briefings using Maximo data, metrics, and performance indicators.
Assists with generating and receiving purchase requests/orders using the JD Edwards system.
Helps coordinate vendor invoices, ensuring quality assurance acceptance before final payment approval.
Coordinates new vendor set up in Procureware.
Runs monthly reports that are due to the client as well as internal project management reports.
Performs various office tasks such as copying and following up on vendor and corporate correspondence.
Processes payroll/timesheets bi-weekly, ensures 100% accuracy and compliance.
Monitors employee and subcontractor sign-in and sign-out logs.
Handles employee on-boarding requirements, coordinates interviews, staffing forms/requests, etc.
Maintains employee records and files in consultation with EGS Human Resources Department.
Assist with processing I-9 forms, Payroll Direct Deposit, and all on-boarding documentations.
Utilize Fastlane software when handling sensitive employee information.
Follow all HR policies and standard procedures.
Organized new employee orientation schedules for new hires.
Managed employee records and maintained confidentiality of sensitive information.

Administrative Security Officer

Centerra Security, District of Columbia

10.2014 - 03.2024

Complete daily/weekly reports, daily badge audit reports.
Provide supervision to security officers in absence of Shift or Site Supervisor.
Alarm response, fire alarm response and immediate emergency notifications.
Investigate and prepare reports on accidents, incidents, and suspicious activities; maintain written logs as required by the post.
Direct and control the security team during normal and emergency operations and training.
Provide assistance to vendors, employees, and visitors in a courteous and professional manner.
Oversee over 1,000 visitors and employees daily.
Conducted regular security assessments to identify vulnerabilities and improve response strategies.
Managed access control systems to ensure a safe and secure environment for all personnel.

Correctional Officer/Corporal

Department of Corrections, District of Columbia

04.2008 - 10.2012

Badge access set-up and badging of visitors to site.
Oversee inmates during meals, visits, recreation, telephone calls, and shower time.
Write daily reports to help further treatment strategies and diagnostic efforts.
Apprehend escapees safely while following proper techniques.
Sign in all visitors and complete appropriate visitation log forms.
Receive property from incoming inmates, provide receipts, and inspect for contraband.

Administrative Assistant Contractor

US Department of Agriculture, District of Columbia

06.2003 - 02.2008

Scheduled and coordinated meetings, appointments, and travel arrangements.
Typed documents such as correspondence, drafts, memos, letters and emails.
Managed travel and expense reports for department team members.
Tracked, purchased, and maintained office supply inventories, ensuring adherence to office budget.
Greeted visitors and made them feel comfortable while waiting for scheduled appointments.
Recorded, transcribed, and distributed meeting minutes.

Education

Bachelor - Business Management Administration

University of Maryland Global Campus

Adelphi, MD

Skills

Microsoft Office: Word; Excel; PowerPoint; Outlook; Google Calendar; Docs; Invoicing; QuickBooks; Maximo; JD Edwards; Oracle; Reporting and documentation; Communication; Organization; Secret Clearance; Public Trust Clearance, CompTIA Security; CPR/AED
Customer service
Office administration
Organization
File management
Document preparation

Payroll processing
Accounts receivable and payable
Managing purchasing activities
HIPAA guideline compliance
Customer and client relations

Languages

English

Full Professional

Timeline