Nicole Howard
Hanover
Summary
Highly motivated, innovative, and experienced Executive Assistant/Office Coordinator with extensive expertise working in chemical, law, and real estate industries. In-depth knowledge of strategic planning, project coordination and implementation of tasks. Capable of evaluating strengths across multiple departments and following protocols that ensure the effectiveness of all team members.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Legal and Human Resources Executive Assistant | Legal and DEI Operations Specialist
Tenable, Inc.
Columbia
01.2018 - Current
- Provides executive-level support to General Counsel and Chief People Officer and Legal Team of fifteen
- Maintaining executive's calendar and schedule, coordinating complex travel arrangements, and maintaining accurate files.
- Expense Reports/Reimbursements for executives
- Monitor day-to-day operations for Legal & DEI, report on performance, and recommend actionable improvements when necessary.
- Review and manage contracts in Fresh Service and Salesforce
- Create quarterly Legal Department data reports
- Enter PO's (Purchase Orders) and Docusign Contracts
- Coordinate Invoice approvals for Executives
- Approve PTO in Workday (for team members)
- Create agendas, and create materials (PowerPoint and Excel Spreadsheets) for departmental Leadership meetings and departmental All Hands Meetings. Participates in committee meetings by preparing presentation summaries, planning meeting agendas, and organizing and managing meeting logistics
- Review executive's incoming mail and electronic communications and handle responses on behalf of the executive.
- Drafts routine and non-routine correspondence for executive's signature. Reviews all documents prepared for the executive. Makes changes as needed. This may include assignments of a confidential and/or sensitive nature.
- Coordinates projects and ensures all are completed in a timely and efficient manner and follow-up is done on all administrative details.
- Provide Onboarding Assistance, Mentor new Administrative Assistants
- Culture Carrier for group by coordinating Group lunches, Holiday and Social events (Happy Hours and Birthday Events) and Diversity and Inclusion Events
Executive Administrative Assistant | Office Manager- DuPont Performance Materials Department
DuPont
New Castle
01.2013 - 01.2017
- Provide administrative support to the Global Technical Manager and her team of 20 direct reports as well as the Laboratory Supervisor and her team of 17 direct reports.
- Support 3 Managers with heavy domestic and occasional international travel arrangements, calendaring, meetings, conference coordination, PowerPoint presentations, Excel spreadsheets, and the writing, proofing and editing of correspondences and varying documents.
- Use Concur to manage Executives expense reports.
- Time card and visa pro-card reconciliations.
- Prepare invoices for payment and purchase orders in SAP.
- Maintain lease/easement consultant project list using SharePoint.
- Purchase office supplies for the department with SRM System (Supplier Relationship Management). Purchase/Coordinate office furniture purchases, removals and relocations
- National NAFTA Activity List Coordinator.
- Building Walkthroughs and Vendor Relations
- FM Interact: Space Planning Coordinator (Workstation Relocations and New Employee Arrivals).
Office Administrative Specialist
DLA Piper US LLP
Baltimore
01.2005 - 01.2012
- Supported the National Records Director and National Facilities Director with international and domestic travel, calendaring, presentations, spreadsheet management, projects, and correspondence.
- Handled domestic travel arrangements for National Record Manager and National Administration Manager.
- Handled employee (operations and facilities) complaints for Baltimore offices.
- Invoiced payments for Records Department and Office Administration.
- Coordinated office relocations and office assignments for Baltimore offices.
- Handled vendor/contractor relations and lease negotiations/preparations.
- Coordinated and presented the Office Administration portion of onboarding orientation.
- Assisted with the budget process.
Office Manager
The Rouse Company /General Growth Properties
Baltimore
01.2002 - 01.2005
- Prepared Lease Agreements
- Administrative Support (Calendaring, PowerPoint Presentations, Excel Spreadsheets)
- Researched and pull monthly Sales Reports, Tenant Rent Roll and Trial Balance Reports
- Managed the Administrative Support Staff
- Managed the Administrative Budget for the Office and assist with Expense Reports
- Assisted with Lease Assumptions Preparation- Using JD Edwards Database
- Prepared Tenant Move In and Move Out Reports
- Managed Employee Time Sheets, Vacation and Holiday Schedules (KRONOS and CERIDIAN systems)
- Assisted with Customer/Merchant Complaints
- Partnered with Department Leaders on Human Resource Issues
- Maintained Employee Personnel Files, Benefit Information and Medical Files
Education
Master of Business Administration (MBA) - Organizational Development
Wilmington University
Bachelor of Arts - Art and Science
Temple University
Skills
- Project Coordination and Management
- Executive Support
- Calendaring
- Travel Arrangements
- Excellent Organizational Skills
- Time Management
- DEI Coordination
- Microsoft Office Systems
- SAP
- Concur
- FreshService
- Contract Management
- Facilities Management
- Ability to Maintain Confidentiality
Certification
Notary Public, MD
References
Given Upon Request
Business And Community
- Founder and CEO, Respect My Royalty, LLC and Respect My Royalty Cares Foundation (non profit), www.respectmyroyalty.com
- Author, Chosen: A Lady's Journey from Called, to Crushed, to Crowned
- Playwriter, Executive Director and Producer, Chosen: The Stage Play (toured in 8 cities)
- Director and Executive Producer, Chosen: The Stage Play Film
- President, Alpha Wives, Howard County
- 2nd VP, NCNW Eastern Howard County Section
Timeline
Legal and Human Resources Executive Assistant | Legal and DEI Operations Specialist
Tenable, Inc.
01.2018 - Current
Executive Administrative Assistant | Office Manager- DuPont Performance Materials Department
DuPont
01.2013 - 01.2017
Office Administrative Specialist
DLA Piper US LLP
01.2005 - 01.2012
Office Manager
The Rouse Company /General Growth Properties
01.2002 - 01.2005
Master of Business Administration (MBA) - Organizational Development
Wilmington University
Bachelor of Arts - Art and Science
Temple University