Elizabeth Alexander
Frederick
Summary
Dynamic Administrative Specialist with proven success at WellAdvantage, adept at coordinating complex projects and ensuring compliance. Skilled in records management and communication, I excel in streamlining operations and enhancing efficiency. Recognized for securing contract awards and delivering impactful presentations, I bring a detail-oriented approach to every challenge.
Overview
39
39
years of professional experience
Work History
Administrative Specialist
WellAdvantage
Eldersburg
10.2017 - Current
- Coordinated flu shot clinics by ordering vaccines, preparing informational materials, and scheduling staff.
- Ensured clinic supplies delivered in accordance with CDC vaccine recommendations.
- Managed client event requests by organizing staffing and preparing event materials.
- Secured contract awards through effective responses to requests for proposals.
- Maintained accurate records and databases for streamlined information retrieval.
- Ensured compliance by maintaining company certifications with government and industry entities.
- Created targeted communications via Mailchimp for corporate events and wellness initiatives.
- Organized company meetings and prepared materials for attendees.
Manager, Corporate Security / FSO
Thales Communications, Inc.
06.2009 - 12.2016
- Ensured organizational compliance with National Industrial Security Program Operating Manual (NISPOM).
- Managed classified material records, ensuring compliance with storage, transmittals, and destructions protocols.
- Oversaw Joint Personnel Adjudication System (JPAS) across multiple Thales facilities, enhancing security process efficiency.
- Prepared for and participated in audits and reviews by Defense Security Service (DSS) and other agencies.
- Processed clearance investigations for new hires, maintaining communication with management throughout.
- Managed access control systems, including video monitoring and badge issuance for employees.
- Conducted annual refresher briefings on security policies for various organizational facets.
- Drafted and updated departmental policies and procedures, improving clarity and consistency in operational practices.
Director of Office Administration & FSO
RedXDefense, LLC
07.2005 - 12.2008
- Office Manager: Supervision of administrative and IT support staff and infrastructure, office improvements, furniture, office equipment purchases, decorating, shipping and receiving, and general office and IT purchasing;
- Human Resources / Benefits Manager: employee orientation; benefits coordination, new hire coordination including interview schedules, employee non-disclosure agreement preparation, offer letters, maintain personnel records, office procedure training, general and security employee training and continuing education;
- Completed FSO Management Program plus additional non-required courses through DSS Academy;
- Implemented all necessary security safeguards to comply with NISPOM by selecting and installing building security systems.
- Created and enforced security policies and procedures to comply with NISPOM requirements.
- Created and delivered initial and refresher security briefings.
- Coordinated clearance processing for key management personnel, ensuring adherence to regulatory standards.
- Managed clearances in JPAS including taking ownership of, updating non-disclosure agreements (SF312), initiating visit requests, and various reports;
- Addressed and investigated security related incidents and provided reports to DSS representative;
- Coordinated travel briefings with the Pentagon (Eagle Eye) for TS cleared individuals;
- Processed reports for any incidents that may have occurred during travel oversees and coordinated debriefings with the Pentagon; and
- Researched, recommended secure containers and counseled management on additional requirements to become a possessing facility.
- Facility Manager: security systems, building maintenance services, space planning, managing construction projects, and coordinating installs of large equipment and IT infrastructure;
- Patent, Trademark and Legal Coordinator: prepare and/or maintain corporate agreements and records including non-disclosure, mutual non-disclosure, consultant, services, distributor and partner agreements and reports, contracts, UAR certificates, procedures and policies, patent and trademark information and files;
- Finance Assistance: input and review of invoices, budget, insurance, and other legal matters related to finance; and
- Executive Assistant: preparation for high level visitors and briefings, executive and customer scheduling and coordination, coordinate and manage travel arrangements, and any confidential matters for the President and CEO; and
- Trade Show Coordinator: tradeshow booth equipment, lead tracking equipment, attendee travel and hotel arrangements, packing and shipping, coordinate marketing materials, booth schedule, meeting schedules and attend large trade shows to work the booth and provide support.
Assistant to Officer & General Manager
Axcelis Technologies, Inc. / Fusion Systems Corporation
07.1999 - 07.2005
- Developed and managed comprehensive travel policies and approval processes, overseeing American Express Business travel account and AT&T Wireless Administration.
- Coordinated schedules and meetings for engineering teams at Axcelis Technologies.
- Assisted in preparing reports and presentations for senior management reviews.
- Managed documentation and filing systems for Fusion Systems Corporation projects.
- Took on responsibilities post spin-off from Eaton Corporation to support operational transition.
Assistant to Sr. VP of Sales & Marketing
Fusion Systems Corporation
01.1995 - 07.1999
- Office Manager; Finance and Sales Reporting; Sales Forecasting; Trade Show and Meeting Coordinator; organized and attended off-site strategic planning and team building retreats with senior management and sales; and Customer Profile Manager.
- Prepared reports and presentations for executive meetings to support strategic decision-making.
- Coordinated daily schedules for team members and management to enhance time management and workflow efficiency.
- Facilitated communication between departments to align projects and improve collaborative efforts.
Assistant to President
10.1994 - 12.1994
- Coordinated quarterly and strategic planning off-site meetings to facilitate executive decision-making.
- Managed daily office operations and ensured efficient workflow across departments.
- Coordinated schedules and meetings for executives, optimizing time management.
- Assisted in project planning and execution, supporting team objectives effectively.
Office Manager
Peddada Consultants, Inc.
01.1993 - 10.1994
- Office Manager: manage all administrative duties associated with U.S. Department of Energy contract; Human Resource Manager and Q/A Manager; Secretary for DOE summit with Former Russian President Mikhail Gorbachev; Document Storage Coordinator and LANtastic Network Administrator.
- Managed office operations and coordinated administrative tasks effectively.
- Oversaw scheduling and maintained calendars for team members and executives.
- Implemented office policies and procedures to enhance workflow efficiency.
Executive Secretary
American Red Cross of Greater New York
01.1990 - 11.1992
- Supported CEO and Chief Development Officer in implementing programs and services across nine Red Cross locations in greater New York; collaborated with board of directors and managed IT issues as Novell Network Administrator.
- Managed executive calendars and scheduled appointments for leadership team.
- Coordinated logistics for meetings and events, ensuring effective execution and participant engagement.
- Drafted and sent timely internal and external communications, enhancing information flow and stakeholder engagement.
Division Administrator
Schlott Realtors, Inc., Auction Division
02.1988 - 11.1989
- Collaborated with division manager and office manager to prepare auction listing agreements, contracts of sale, and terms and conditions, ensuring compliance and clarity.
- Managed daily operations for auction processes and administrative tasks.
- Coordinated schedules and logistics for auction events and property viewings.
- Oversaw compliance with real estate regulations and auction policies.
Corporate Real Estate Coordinator
Monroe Systems for Business, Inc.
01.1987 - 02.1988
- Coordinated leasing and legal documentation for 200+ offices, managed accounts payable and receivable, maintained subtenant accounts, and liaised with landlords and branch personnel to ensure seamless operations.
- Coordinated property listings and maintained accurate database records.
- Managed scheduling for property showings and client meetings.
- Assisted agents with preparing marketing materials and presentations.
Skills
- Office administration
- Office project management
- Records management
- Database management
- Vendor management
- Compliance monitoring
- Meeting facilitation
- Scheduling appointments
- Travel logistics
- Report preparation
- Order processing
- Developing presentations
- Business correspondence
- Proofreading
- Attention to detail
- Customer relations
- Communication skills
- Developing presentations
Affiliations
- Society for Human Resource Management, 2005
- National Defense Industrial Association, 2009
- ASIS International, 2009
- Northeast Maryland Security Council, 2010
Timeline
Administrative Specialist
WellAdvantage
10.2017 - Current
Manager, Corporate Security / FSO
Thales Communications, Inc.
06.2009 - 12.2016
Director of Office Administration & FSO
RedXDefense, LLC
07.2005 - 12.2008
Assistant to Officer & General Manager
Axcelis Technologies, Inc. / Fusion Systems Corporation
07.1999 - 07.2005
Assistant to Sr. VP of Sales & Marketing
Fusion Systems Corporation
01.1995 - 07.1999
Assistant to President
10.1994 - 12.1994
Office Manager
Peddada Consultants, Inc.
01.1993 - 10.1994
Executive Secretary
American Red Cross of Greater New York
01.1990 - 11.1992
Division Administrator
Schlott Realtors, Inc., Auction Division
02.1988 - 11.1989
Corporate Real Estate Coordinator
Monroe Systems for Business, Inc.
01.1987 - 02.1988