Fanny Clavijo
Walkersville,MD
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
9
9
years of professional experience
Work History
Central Office Administrative Assistant
Frederick County Public Schools
01.2022 - Current
- Provide administrative and clerical support to administrators (Pupil Personnel Workers)
- Exercises considerable initiative to resolve problems and to anticipate and respond to department/division secretarial/clerical needs
- Monitor and manage transportation requests for McKinney-Vento students
- Identifies and expedites work priorities of Department/ Division/ School System
- Takes responsibility for follow-up action to ensure timeliness of projects and/or inquiries
- Provide documents to all military branches
- Oversee kinship guardianship of students
- Act as backup for other Administrative Assistants.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
School Secretary
Frederick County Public Schools Hillcrest Elementary School
01.2018 - 01.2022
- Maintained an up-to-date database of student records, safeguarding confidential information while providing easy access when needed.
- Scheduled and coordinated meetings, and appointments
- Organized office functions, and oversaw daily operations of the office
- Prepared documents, spreadsheets, and reports
- Scheduled virtual school courses
- Prepared materials for various presentations
- Provided enrollment/withdrawal information to parents/guardians
- Assist as translator during parent meetings (Spanish).
- Assisted in the hiring process for new staff members, resulting in a more diverse and qualified workforce.
Administrative Assistant
Executive Building Maintenance
01.2015 - 01.2018
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Translate weekly/monthly building inspections from Spanish to English
- Prepared documents, excel spreadsheets, and mail merges
- Effectively uses automated systems and office technology to meet administrative needs
- Assist with Payroll and Accounting reports
- Assist Regional Manager with monthly building supply orders (20+ buildings through MD, DC, and VA).
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Education
Diploma -
Clifton High School
Clifton06.2003
Some College (No Degree) - Business Administration
Bergen Community College
ParamusSkills
- Demonstrates ability to work under pressure and maintain flexibility
- Demonstrates strong human relations skills
- Management and organizational skills that show ability to prioritize, work under time constraints, and demonstrates flexibility in environment of multiple task and shift priorities
- Excellent verbal and written communication skills
- Highly organized and detailed oriented
- Ability to learn quickly and adapt to new environments and situations
- Professional phone etiquette
- Punctual, reliable, responsible, energetic work attitude
- Calendar Management
- Letter preparation
- Data Entry
- Bookkeeping
Timeline
Central Office Administrative Assistant
Frederick County Public Schools
01.2022 - Current
School Secretary
Frederick County Public Schools Hillcrest Elementary School
01.2018 - 01.2022
Administrative Assistant
Executive Building Maintenance
01.2015 - 01.2018
Diploma -
Clifton High School
Some College (No Degree) - Business Administration
Bergen Community College
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