Giovanna Garces-Claro
Mount Rainier
Summary
Dynamic and detail-oriented Staff Assistant with a proven track record at Children's National Hospital. Expert in calendar management and document control, enhancing executive productivity through effective communication and task prioritization. Recognized for fostering collaboration and maintaining organized systems, ensuring seamless operations and exceptional service delivery.
Overview
23
23
years of professional experience
Work History
Staff Assistant - Senior Administrative Assistant
Children's National Hospital
12.2002 - 07.2025
- Supported daily operations with efficient task management, contributing to overall office productivity and organization.
- Established strong working relationships with coworkers through excellent communication skills which led to improved teamwork capabilities.
- Maintained accurate record-keeping systems to ensure easy access to vital information for faculty and staff.
- Maintained professional front desk, handled incoming calls and delivered exceptional service to every guest.
- Organized and coordinated conferences, faculty and all staff monthly meetings.
- Processed travel expenses and reimbursements for faculty and clinical support groups.
- Managed Division Chief calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained accurate records related to budgets, expenses, invoices, and other financial matters for faculty review and approval.
- Handled office-related tasks such as ordering supplies, maintaining equipment, and managing inventory to keep the workplace running smoothly.
- Enhanced productivity by managing schedules, coordinating meetings, and organizing travel arrangements.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for faculty, and Division Chief.
- Filed paperwork and organized computer-based information.
- Served as a liaison between departments, facilitating effective collaboration on projects and initiatives.
- Boosted productivity by keeping office records current, well-organized and efficiently accessible for various needs.
- Participated in special projects as assigned by supervisors, demonstrating adaptability and versatility in diverse tasks.
- Coordinated department events and meetings, fostering a positive work environment and team collaboration.
- Worked closely with management, faculty to provide effective assistance for specific aspects of clinical operations.
- Performed wide-ranging administrative, financial and service-related functions.
Education
High School Diploma -
Jose D. Moscote High School
Panama City, Panama12-1988
Skills
- Document management
- Calendar management
- Reception duties
- Document control
- Fast learner
- Time management
- Verbal and written communication
- Positive and professional
- Task prioritization
- Microsoft Office Suite
Languages
Spanish
Native or Bilingual
Timeline
Staff Assistant - Senior Administrative Assistant
Children's National Hospital
12.2002 - 07.2025
High School Diploma -
Jose D. Moscote High School
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