Gabrielle L. Cowgill

Work History

National Lutheran Communities & Services

11.2021 - Current

Manage complex executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time, handling confidential and sensitive information with discretion and tact.
Provide professional executive support during board meetings, including agenda preparation and minute-taking duties.
Contribute to development of internal policies and procedures, enhancing organizational effectiveness and compliance.
Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace.
Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
Collaborate on special projects to improve overall business operations within the organization efficiently.

Montgomery Housing Partnership

05.2016 - 01.2022

Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, executive team members.
Enhanced executive efficiency by managing and prioritizing executives' daily schedules, appointments, and travel arrangements.
Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
Served as trusted liaison between President's office and internal departments, facilitating efficient collaboration on projects and initiatives.
Collaborated with cross-functional teams to achieve project milestones on time and under budget.
Processed travel expenses and reimbursements for executive team and senior management group.
Streamlined office operations for increased productivity, implementing new procedures and organizational systems.
Leveraged technology platforms to streamline donor management processes, improving efficiency while maintaining high level of data integrity.
Assisted with successful execution of fundraising events such as galas and golf tournaments, generating significant revenue while raising organization's profile within the community.

The Annie E. Casey Foundation

04.2015 - 05.2016

Collected and processed expenses for SVP and COO; and Served as backup to Executive Administrative Assistant and Receptionist as needed
Supported executive assistant with executive staff members' calendar management, travel arrangements, and meeting coordination.
Managed budgeting process for office expenses, tracking expenditures to ensure compliance with financial guidelines.
Maintained strict confidentiality of sensitive information, upholding highest level of professionalism at all times.
Collaborated with various departments to streamline processes and improve interdepartmental communication.
Reconciled grant files and produced monthly reports.
Created and implemented secure filing systems for sensitive employee and client documents.
Implemented inventory control measures for office supplies, reducing waste while maintaining adequate stock levels.

The Annie E. Casey Foundation

01.2013 - 03.2015

Managed complex executive calendars, scheduled meetings and appointments and coordinated travel arrangements to optimize time.
Processed travel expenses and reimbursements for executive team and senior management group.
Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
Assisted in event planning efforts, executed successful corporate functions that bolstered brand image and networking opportunities.
Organized logistics and materials for each meeting and took detailed notes for later dissemination to team.
Oversaw maintenance requests for office equipment, ensured prompt repairs or replacements as needed to prevent downtime.
Developed and edited Office Procedures and Support for SVP Manual

The Annie E. Casey Foundation

09.2008 - 01.2013

Managed multiple executive complex calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Streamlined executive communication by managing emails, incoming and outgoing mail, and phone calls.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Processed travel expenses and reimbursements for executive team and senior leadership team.
Served as liaison between departments to facilitate effective communication throughout company.
Facilitated planning and preparation of materials and presentation for annual budget and board of trustees meetings, as well as other meetings and conferences.
Collaborated on special projects to improve overall business operations within organization efficiently.
Facilitated training and onboarding for incoming office staff.
Updated spreadsheets and databases to track, analyze, and report on performance and investment data.

The Annie E. Casey Foundation

10.2001 - 08.2008

Managed multiple complex executive and team member calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Streamlined and managed executive communication by managing emails, mail and phone calls.
Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
Facilitated training and onboarding for incoming office staff.
Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
Contributed to development of internal policies and procedures, enhancing organizational effectiveness and compliance.
Facilitated the planning and preparation of the materials and presentation for the annual budget and board of trustees meetings, as well as other meetings and conferences.