Glenn Grayman
Baltimore
Summary
Manager of three teams of agency grant specialists that ensure timely, compliant, and effective stewardship of Federal and State funds. Developed and implemented nationally recognized monitoring protocol for Federal education grants that ensured compliance with the Uniform Grants Guidance, State regulations, and agency policies. Innovative leader and mentor of grant managers, providing training and guidance on policies and procedures, usage of technology, and the provision of technical assistance for Statewide grant programs. Developed grant data system to maintain documents, record grantee performance, and produce reporting to support leadership decision making and strategic plan. Recognized resource for strategies to address complex needs and operationalize thoughtful solutions for expansive rollout. Pleasant, effective, supportive team leader with excellent written and verbal communication skills
Overview
19
19
years of professional experience
1
1
Certificate
Work History
Assistant Director of Grants Administration
Governor's Office Of Crime Prevention, Youth & VS
09.2022 - Current
- Manages Agency's three teams of grant specialists in administration of Federal and State grants.
- Works with Director of Grants Administration to ensure effective and efficient business operations.
- Works with auditors to address improvement needs. Current focus: Developing new protocol for subrecipient monitoring.
- Organizes training for grant specialists to improve efficiency and uniformity of business practices across all grant areas.
- Collaborates with fellow supervisors to organize operations and achieve demanding schedule targets for release of Notices of Funding Availability.
- Organizes digital files to maintain current, accurate and compliant documentation.
- Assists senior leadership in planning grant management software upgrades.
- Reviews proposed regulatory changes and evaluated potential impacts on business operations.
- Coordinated activities related to audits to ensure that documentation is submitted and corrective actions implemented.
- Excellent communication skills, both verbal and written.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Passionate about learning and committed to continual improvement.
Lead Fiscal Grants Liaison and Monitor
Maryland State Department Of Education
01.2014 - 09.2022
- Managed and directed the fiscal administration and operations of Maryland's IDEA Part C Statewide Infants & Toddlers Program including the arcane Intergovernmental Transfer component of the Part C Program
- Developed Part B LAFF and Part C CLIG applications and reporting forms, website, procedures, timelines, and requirements for all grant offerings
- Designed, created, developed, implemented, and maintained the Division of Early Intervention/Special Education Services Grants Management Database
- Prepared a variety of reports and developed the Division's Spend-down Reporting Protocol that ensures the accuracy of FMIS information, enables the effective oversight of grants by grant liaisons, and informs leadership decisions.
- Provided direction, leadership, and training for operational aspects of grant management, program, and policy development and implementation
- Provided direction for the review of proposal applications, reports, and budgets, from Maryland's 24 local Infants & Toddlers Programs (LITP), Local School Systems (LSS), Institutions of Higher Education (IHE), and Non-LSS to ensure that proposals and awards are in compliance with federal, State, agency and institutional policies, including OMB circulars, EDGAR, and COMAR.
- Assisted with the development of federal IDEA Part B and Part C applications.
- Developed spreadsheets for calculating IDEA Part B and Part C local allocations and produced the local allocation sheets for all LITPs and LSS
- Worked with MSDE Audit Department to respond to auditor requests and audit findings
- Developed, implemented, and managed the Division's Subrecipient Monitoring Protocols for IDEA Part B and Part C and Medicaid programs, issuing reports and findings of non-compliance to all LITP and LSS
- Planned Statewide professional conferences and delivered training to agency program and fiscal directors on regulatory compliance and procedural requirements
- Analyzed regulations to anticipate impact on Statewide programs and procedures and made recommendations to Assistant State Superintendent to ensure agency compliance
- Analyzed local program operations to provide technical assistance to ensure compliance
- Fostered constructive relationships with local agency CFOs and executive level directors in context of conducting onsite reviews of local operations and providing insightful technical assistance
- Exercised mature, seasoned judgment in determining findings of noncompliance and corrective action plans to correct noncompliance
- Led the Division's fiscal administration of IDEA federal grants program, prioritizing work, ensuring document flow, proper approval sequences, confidentiality of personally identifiable information, and integrity of official records
- Communicated in writing and orally, delivering presentations, providing technical assistance, solution-finding, to ensure smooth and compliant operations and excellent service to constituents
- Acted as Division Liaison to Information Technology Department for projects impacting agency-wide administration of grant documents
- Represented Division in discussions with Departmental officials and Local System Directors on issues of improvement in relation to program goals and/or objectives
- Provided team management support in evaluating and analyzing implementation of applicable federal, State, and local regulations, and in determining corrective actions to remedy noncompliance
- Served as resource person on issues related to oversight of implementation of federal regulations and guidance.
- Coached team members in techniques necessary to complete job tasks.
- Trained new team members by relaying information on company procedures and requirements.
Manager & Monitoring Specialist
Maryland State Department of Education
01.2009 - 01.2014
- Led and coordinated team of multi-program and fiscal liaisons in reviewing applications, budgets, and financial reports, determining compliance and corrective actions, and providing technical assistance
- Conducted studies of fiscal resources, expenditures, and produces complex reports to guide executive decision making
- Drafted Division responses to Audit Office requests
- Led staff in process for determining grant allocations and accurate and efficient production by staff of Notice of Grant Awards (NGAs) utilizing advanced spreadsheet skills
- Led development of policy and materials to ensure compliance with Individuals with Disabilities Education Act Maintenance of Effort and Excess Cost requirements
- Provided fiscal and programmatic technical assistance and support to local school system and public agency directors and financial officers
- Produced Notices of Grant Awards for transmittal
- Disseminated policy and training updates electronically and produced training materials CD
- Provided technical support to local school systems for program and training development
- Delivered PowerPoint training presentations to national and statewide audiences of program and financial directors
- Researched and analyzed Federal Acts and Regulations to establish policies and procedures, to determine eligibility, and establish compliance and performance standards
- Evaluated internal operations and processes; makes recommendations to enhance efficiency and reliability
- Received input from stakeholders and evaluates input for modification and development of procedures and training materials
- Evaluated grant applications to determine eligibility for federal funds based upon federal regulations and statutes
- SELECTED ACCOMPLISHMENTS: Selected to review grants for federal Department of Education.
Lead Statewide Education Family Support Services Coordinator
Maryland State Department Of Education
07.2007 - 01.2009
- Developed new publications available in 13 languages to support Parental Involvement in Special Education Process
- Provided leadership to team of State level coordinators that responds to parent inquiries about early intervention (EI) and special education (SE) for children with disabilities ages birth to 21
- Analyzed complaints to determine validity of alleged violations, conducts legal research on applicable requirements, and provides technical assistance to parents, school administrators, advocates, and stakeholders
- Assigned responsibilities to staff for formal responses on behalf of State Superintendent in response to parent letters, inquiries of members of Congress and State agency officials
- Served as programmatic content expert for development of grants and their administration
- Collaborated with program directors to facilitate expedited resolution of disputes related to program administration
- Maintained database system to document parent calls, areas of concern, and resources referred
- Analyzed parent call data to identify systemic issues to guide quality assurance monitoring and establish Statewide training priorities
- Established linkages to other agencies to better support families of children with disabilities through collaborative initiatives
- Maintained and augmented statewide network of family support coordinators in response to identified needs or under-served populations
- Guided and provided training to Maryland's three networks of family support services coordinators on compliance, implementation of policies, information on specific disabilities, and resources available to children, including Maryland's Medicaid Autism Waiver and CHIP Programs
- Represented Division at inter-agency and trans-divisional meetings, conferences, and training as assigned
- Produced innovative Family Support Services Training and Resource CD for distribution statewide to school systems and Infants and Toddlers Programs, and advocacy organizations
- Advised Division leadership regarding parent perspective relating to special education and early intervention
- Collaborated with Division staff to determine issues of policy and compliance with federal and state statutes and regulations and Divisional responses to issues of special education and early intervention
- Designed and implemented Statewide public awareness campaign to promote parent participation in Special Education and Early Intervention planning
- Chaired leadership team for implementation of federal professional development grant through design of web training super-site
- Attended trainings on health insurance programs serving individuals with disabilities and Military Families
- Collaborated with Division staff to plan Annual Leadership Conference and trained participants on federal data reporting requirements and on areas of program performance
- Conceived of three publications and advocated for their production. Current availability of these publications is maintained to this day on MSDE website in 13 languages
- Received honorable mention by State Superintendent for collaborating with Division of Library Services to create public awareness initiative for Child Find and Family Support Services
- Produced several releases of Training and Resource CD that was distributed Statewide
- Identified improvement recommendation to Assistant State Superintendent that resulted in creation of two new positions
Vice President
Talmudical Academy of Baltimore
09.2004 - 06.2007
- Formulated school employment and budgetary policies for Preschool-12, and special education programs
- Reviewed and approves annual and monthly budgets
- Evaluated cooperative program for inclusive special education curriculum for middle school students with disabilities
- Provided general oversight and supervision of personnel hiring and ongoing evaluation of professional and administrative personnel
- Created proposals for expansion of preschool program
- Produced monthly reports analyzing physical conditions of school facility
- Researched security issues, evaluated proposals, and develops contingency plans
- Investigated and evaluated safety issues in response to parental concerns and implements appropriate strategies for equipment acquisition
- Consulted on improvement and modification of school meal plan
- Developed handbook of standards for Academy employees outlining performance standards and benefits.
Director
The Chesed Fund
09.2004 - 06.2007
- Community liaison to families accessing federal and state funded programs serving children with disabilities
- Informed families with children with special needs regarding services and educational opportunities mandated by IDEA 2004
- Disseminated eligibility criteria and information on applying for Developmental Disabilities Administration services
- Linked resources for assistance for Individualized Education Program preparation
- Educated families about Waiver for Individuals with Autism Spectrum Disorder and Rare and Expensive Case Management (REM) Program
- Promoted Easy Listening Program and hearing safety through education and accessible distribution of hearing safety devices for consumers
- Collected, analyzed and presents data to design customized services
- Tracked status of queries and outcomes of agency funded projects
- Secured funding for long term distribution of accessible hearing safety devices
- Trained employees and volunteers for agency programs.
- Worked closely with organizational leadership and board of directors to guide operational strategy
- Spearheaded innovative approaches to resource allocation and strategic planning
Education
Master of Talmudic Law -
Ner Israel Rabbinical College
Baltimore, MD06.1986
Program Completion - 36 Credit - Education
Machon Teachers Institute
Baltimore, MD01.1982
Bachelor of Talmudic Law -
Ner Israel Rabbinical College
Baltimore, MD12.1981
Skills
- Office and staff management team building
- Information technology and budget systems improvement
- Administration resourcefulness
- Solution finding
- Excellent verbal and written communication
- Legal education and experience analyzing and applying regulations
- Highly proficient in use of Microsoft Office - Word, Excel, Outlook, Access, Publisher
Accomplishments
- Conceived, designed, implemented, and managed the Maryland State Department of Education, Division of Early Intervention and Special Education, Grants Database to manage thousands of grant and contract documents and to interface with the State's financial system
- Developed nationally acclaimed procedures and monitoring instrument to ensure fiscal compliance by recipients of federal funds with applicable federal, State, and local regulations
- Selected to present to national audience at the Federal Department of Education's Office of Special Education Programs National Conference on the administration of federal grants
- Authored three publications regarding the procedures and rights related to the Individuals with Disabilities Education Act that are currently available from the State agency in 13 languages
- Implemented procedures for Statewide electronic document submission for the Division's grants programs greatly enhancing the efficiency and productivity of the grants administration staff.
Certification
- Individualized Education Program Mediator Certification, Community Mediation Maryland - Annapolis, MD - 24 hour course - 5/2008, Certified Mediator for Individualized Education Programs for children with
Disabilities - Mediator Certification, Community Mediation Maryland - Annapolis, MD - 40 hour course - 12/2007, Certified Mediator
- Facilitator Certification, Community Conferencing Center - Baltimore, MD - 16 hour course - 6/2000, Certification as a Facilitator for Dispute Resolution
Languages
English
Native or Bilingual
Hebrew
Professional Working
Timeline
Assistant Director of Grants Administration
Governor's Office Of Crime Prevention, Youth & VS
09.2022 - Current
Lead Fiscal Grants Liaison and Monitor
Maryland State Department Of Education
01.2014 - 09.2022
Manager & Monitoring Specialist
Maryland State Department of Education
01.2009 - 01.2014
Lead Statewide Education Family Support Services Coordinator
Maryland State Department Of Education
07.2007 - 01.2009
Vice President
Talmudical Academy of Baltimore
09.2004 - 06.2007
Director
The Chesed Fund
09.2004 - 06.2007
Master of Talmudic Law -
Ner Israel Rabbinical College
Program Completion - 36 Credit - Education
Machon Teachers Institute
Bachelor of Talmudic Law -
Ner Israel Rabbinical College
- Individualized Education Program Mediator Certification, Community Mediation Maryland - Annapolis, MD - 24 hour course - 5/2008, Certified Mediator for Individualized Education Programs for children with
Disabilities - Mediator Certification, Community Mediation Maryland - Annapolis, MD - 40 hour course - 12/2007, Certified Mediator
- Facilitator Certification, Community Conferencing Center - Baltimore, MD - 16 hour course - 6/2000, Certification as a Facilitator for Dispute Resolution
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