Heather K. Chaffman

Job Description
CSSO responsibilities include on-site support to employees and subcontractors who require clearance for access to the facility. The CSSO/PSO verifies clearances, processes incoming and outgoing visit requests, and maintains SCIF access. Duties of this position also include briefings, debriefings, badge activation and deactivation, document control, contract security, security interviews, personnel security, insider threat requirements, physical security inspections. Implementation of contract security requirements, development of DD254s, and proposal support will be a requirement.

Job Duties:

• Manage and administer all aspects of industrial security for multiple programs in compliance with the NISPOM, ICDs and other applicable government security directives.
• Responsible for security operations and response for an office in Annapolis Junction, MD. Candidate would be expected to work on site.
• Provide direct support for facility security, visit certifications, document control, physical security, including alarm responses.
• Conduct self-inspections; manage preparations for and support of security inspections and audits by government security personnel.
• Routinely interact with both internal and external customers in support of program-related activities.
• Monitoring compliance with government and company security policies
• 
  

• Assist with the validation/completion of Unliquidated Obligations (ULOs)
• Assist the Government Business Contract Management Offices with conducting End of the Year activities and the completion of the Actual data calls
• Enter requisitions in the NSA’s financial management system that include all necessary information and documentation (PSC#, PAR, SPAT, BER#, Acq Sec# etc.)
• In NSA’s financial management system, prepare non-complex Military Interdepartmental Purchase Requests (MIPR) and Economy Act Orders (EAO) and their associated requisitions.
• Process incoming MIPRs and EAOs using standard BM&A process to ensure Agency acceptance.
• Create and maintain spend plans in the Agency’s financial management system to document Government-specified requirements
• Modify requisitions and associated documentation to comply with Contracting’s guidance to assist in the obligation of funds.
• Assist Government Program Managers (GPMs) in tracking requirements through execution by tracking and monitoring requisitions through the approval and certification process and to the subsequent destination (either Contracting’s database or the receiving entity
• Utilize established NSA acquisition and financial management policies, procedures, regulations and tools.

• Monitors overall contract health through evaluation and management of contract ceilings, periods of performance, burn rate tool analysis, financial tracking, creation and managing of Technical Task Orders (TTOs) and contract modifications.
• Updates monthly burn rates while conducting burn rates analysis and tracks funding run out dates. Provides direction and guidance to contractors regarding contract scope, schedule, and funding authorizations.
• Analyzes estimates provided by CMs to determine if estimates are in alignment within guidance and accurate burn rates.
• Develops and documents a strategy roadmap.
• Builds and manages project budgets and spend plans.
• Compiles and creates Excel Spreadsheet trackers to include contract timelines, funding, budgets, etc.
• Prepares and maintains case files, risk assessments, and program databases detailing the findings, recommendations, status, and results of assessment actions.
• Reviews strategy plans to identify program concerns associated with strategies and provide guidance for addressing those concerns.
• Identifies cost overruns and underruns on contracts.
• Tracks POP dates for award documentation and consolidates Government provided input on contractor performance using the standard BM&A report format.
• Utilizes Microsoft Office suite to provide documentation (Word), Reports/tracking (Excel) and Outlook to track responses and meetings.
• Develops and monitors implementation and effectiveness of countermeasures for mitigating risks.
• Briefs customers and manages concerning program policy, procedures, and specific cases.
• Creates pivot tables and modifies spreadsheets to achieve analytical goals.
• Assists the Government in providing oversight and compliance review of acquisition documentation at all levels of preparation.
• Primary analyst for the GES catalog, which included 38 companies and over five hundred products for initial review and research, as well as catalog additions/modifications throughout the year. This is one of the largest catalogs in Security by scale and volume.
• Drafts acquisition strategy documents and assists the Government in implementing the strategies.
• Consulted with Capabilities to generate appropriate countermeasures.
• Conducted analysis, reviews, and special studies of budget and/or related information.
• Assisted the Director of Finance and Senior Management Analyst with various budget analysis reports, creating spreadsheets in Excel, Word, and other Microsoft Office products.
• Performed budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of a budget with different sources and types of funding.
• Served on the PISA and CFIUS teams. Provided in-depth research, coordination, and reporting as it relates to the companies involved. Communicated findings in a detailed and organized manor to be shared with other organizations and agency efforts.

• Helped ISMT close and archive programs/files to help meet deadlines for closeouts.
• Formulated findings based on data analysis to make preliminary recommendations on corrective actions needed and assisted in data management and the development of formal reports for submission audit trail.
• Compiled and generated spreadsheets using Excel ensuring that the team was capturing key data.
• Tracks Contract funding against DOD/BM&A goals for commitment, obligation, and outlay.
• Tracks contract costs at the TTO, fund cite/CLIN/SLIN, and budget center levels.
• Played an integral role in the daily preparation of Due Process and Dissemination cases under the guidance of the Intelligence Community Directive (ICD) 704 and NSA/CSS Policy 5-14.
• Prepared, analyzed, redacted and expeditiously provided pertinent information to other IC and DOD entities.
• Provided assistance in acquisition process improvement initiative.
• Prepared point papers, briefing charts, spreadsheets, and performed data analysis using MS Excel with pivot tables and pivot charts to present data clearly and effectively.
• Uploaded documents to the DODCAF Industry or DODCAF Military divisions with all the supporting information that is useful to them.
• Assisted the Government in developing Major System Acquisition program documentation and prepared for Milestone Decisions.
• Coordinated identification and validation of funding for procurement processing and managed system procurement, design, test, deployment, and life cycle support for multiple locations.
• Logged files that came down as Dissemination Requests that had been developed with information and needed to be disseminated right away.
• Documented and implemented contract acquisition strategies including preparation of briefing slides for Acquisition/Contract Strategy Meetings.
• Wrote requirements documents to include Statements of Work (SOWs), Statements of Objectives (SOOs), Technical Task Orders (Completion and LOE), Labor Categories, and Performance Work Statements (PWS).
• Performed market research.
• Constructed multiple financial and cost projection reports in Excel forecasting travel expenses by quarter for the contract staff in the organization.
• Used various data sets, budget and non-budget related, and other pertinent information to generate several visits related reports in Excel.
• Supported the Sr. Financial Management Analyst with various budget analysis reports, creating spreadsheets in Excel, Word, and other Microsoft Office products.

• Provided critical support across program areas and manage department resources.
• Tracked incremental funding and incurred costs for multiple contracts and contract types.
• Budgeted formulation and execution of funds utilizing Excel
• Analyzed a variety of accounts and created funding requests in financial systems to allocate funds to accounts for spending.
• Performed analysis of Spend Plan to ensure accuracy and appropriate progression in budget, obligation, and expense rates
• Reallocated appropriated dollars to cover deficits or unfunded/new requirements.
• Prioritized work and assignments to technical resources for resolution of Government, end user and customer concerns while ensuring service levels and objectives were met
• Responsible for day-to-day actions; tracking and response within the Management Office
• Tracked, managed, and maintained highly sensitive security risk and/or personnel security information, providing such information only to authorized recipients, when required, in appropriate formats, and within constraints or relevant laws (e.g., the Privacy Act and FOIA)
• Provided assistance in acquisition process improvement initiative.
• Prepared briefings, presentations and other various outreach documentation
• Drafted market surveys and analyzed results
• Developed CONOPs, Project Plans, GANTT charts, and other necessary documentation
• Wrote requirements documents to include Statements of Work (SOWs), Statements of Objectives (SOOs), Technical Task Orders (Completion and LOE), Labor Categories, and Performance Work Statements (PWS)
• Debriefed 3,000 affiliates, no longer in access within days of signing the NSA termination statement.
• Coordinated and scheduled pre-acquisition meetings, to include IPTs
• Updated the database in a timely manner to ensure affiliates no longer cleared by the Agency do not have access to our networks and facilities
• Devised and recommended the adoption of procedures to implement budgetary processes, policies.
• Performed budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of a budget with different sources and types of funding.
• Conducted analysis, reviews, and special studies of budget and/or related information.