Inesa Metaxa
Chișinău
Summary
Administrative Manager and Executive Assistant with over 10 years of experience in office coordination, operational management, documentation flow, communication with institutional partners, and supporting executives in fast-paced environments. Strong background in managing administrative processes, organizing internal workflows, overseeing HR-related tasks, and coordinating communication with government institutions, donors, and business associations. Highly organized, detail-oriented, and proactive. I excel at maintaining order, clarity, and structure in organizations, while supporting management in daily operations and strategic tasks.
Overview
14
14
years of professional experience
Work History
Executive Director / Administrative Manager
VARO-INFORM SRL
01.2017 - 2025
- Full coordination of administrative and operational processes within the company.
- Management of internal documentation: contracts, decisions, reports, HR files, company registration updates.
- Preparation of annual financial and administrative reports.
- Organization of internal workflows, procedures, and communication with employees and partners.
- Scheduling meetings, preparing agendas, maintaining minutes of meetings, and ensuring follow-up actions.
- Building efficient communication with government institutions (ASP, Ministries), donors, business associations.
- Supporting executive management in strategic tasks, planning, communication, and decision-making.
- Developed and implemented internal organizational processes that improved team efficiency and reduced operational delays.
- Successfully maintained documentation for several donor-funded projects, ensuring full compliance and timely reporting.
- Prepared and registered full sets of legal documents for NGOs, including statutes, decisions, and annual reports.
- Optimized administrative procedures, resulting in faster task execution and improved clarity for team members.
Head of Sales Department
Tourism Company
01.2012 - 01.2015
- Experience contributing to communication, coordination, and administrative leadership.
Senior Specialist
Agenția Servicii Publice (ex. ÎS CRIS Registru)
01.2006 - 01.2012
- Experience in official documentation, communication with citizens, compliance, and public administration.
News Presenter
Europa Plus Radio
01.2001 - 01.2004
- Demonstrated strong communication and public speaking skills.
Education
Master’s - Public Administration
Academy of Public Administration
01.2006
Bachelor’s - Public Relations & Advertising
Moldova State University
01.2003
English Intermediate Course - undefined
Travel Teach Programme
01.1999
Skills
- Office Management & Operations
- Executive Assistance & Agenda Management
- Document Control & Administrative Processes
- HR Support & Staff Coordination
- Internal Procedures & Reporting
- Communication with Authorities & Donors
- Meeting Planning & Minutes Writing
- Contract Preparation & Registration
- Budget Tracking & Expense Monitoring
- Task Prioritization & Problem-Solving
- Multitasking & Confidentiality
- Customer and Partner Relationship Management
- Excellent written and verbal communication
- Time management & prioritization
- Administrative accuracy and attention to detail
- Confidential information handling
- Decision-making under pressure
- Flexible and adaptive to different work environments
KEY ADMINISTRATIVE PROJECTS
Preparation and submission of annual reports and full documentation for NGOs., HR coordination: recruitment, staff records, evaluation support., Administrative support for donor-funded projects, including budgeting and reports., Registration of trademarks at AGEPI, supervision of legal documentation packages.
Languages
Languages: Romanian (native), Russian (native), English (intermediate)
Timeline
Executive Director / Administrative Manager
VARO-INFORM SRL
01.2017 - 2025
Head of Sales Department
Tourism Company
01.2012 - 01.2015
Senior Specialist
Agenția Servicii Publice (ex. ÎS CRIS Registru)
01.2006 - 01.2012
News Presenter
Europa Plus Radio
01.2001 - 01.2004
Bachelor’s - Public Relations & Advertising
Moldova State University
English Intermediate Course - undefined
Travel Teach Programme
Master’s - Public Administration
Academy of Public Administration