Open To Work
Judith Woods
Laurel
Work Preference
Summary
Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
25
25
years of professional experience
Work History
Executive Assistant
American College of Genetics and Genomics
Bethesda
02.2020 - Current
- Coordinated complex calendar management for CEO, optimizing time for strategic initiatives.
- Manages Chief Executive Officer schedule and ensures appropriate materials are prepared for internal and external meetings.
- Manages meetings, materials, and conference calls of ACMG and ACMGF Board.
- Prepared and distributed comprehensive meeting materials, recorded and transcribed accurate minutes to ensure effective communication.
- Prepared and edited correspondence, communications, and presentations.
- Arranges travel, accommodations, itineraries, all correspondence related to arrangements and reviews travel reimbursements for accuracy prior to submission to the Accounting Department for CEO, COO, and both Boards.
- Supports execution of ACMG Foundation activities during the ACMG Annual Clinical Genetics Meeting (award recipients, receptions, committee meetings, Day of Caring, etc.).
- Assisted in planning and executing company events, meetings, and employee team-building activities, enhancing organizational culture.
- Supervises Administrative Assistant.
- Handled incoming calls and connected them to appropriate staff members.
Office Manager
LUNGevity Foundation
Bethesda
08.2015 - 05.2020
- Served as Executive Assistant to the President and CEO along with providing support to the Operating Officer of Development, and the Senior Director of Development.
- Coordinated services for events, such as accommodation and transportation for participants, facilities, catering, signage, exhibit displays, special needs requirements, printing and event security.
- Established contracts with service providers, including hotels, convention centers, and audio visual companies, to secure essential event services.
- Oversaw financial planning for assigned events, collaborating with event chairperson to ensure budget adherence.
- Worked on multiple national meetings including Hope Summits, Grassroots Leadership Summit, Galas, Scientific Advisory Board meetings, educational conferences, and Board of Director meetings.
- Conducted post-event evaluations to determine how future events could be improved.
- Served as the President's administrative liaison to LUNGevity Foundation's Board of Directors.
- Assisted board members with travel arrangements, lodging, and logistics for all board meetings.
Executive Coordinator
Community Change
Washington
05.2018 - 02.2020
- Served as Executive Coordinator to the two senior directors of the Institutional Advancement department while supporting the Deputy Director.
- Managed complex calendars for senior directors, scheduling meetings and appointments efficiently.
- Planned and coordinated travel, end-to-end, including any itinerary changes. Use of travel sites or through SAP Concur agent site.
- Reconciled and submitted expense reports to ensure timely processing using Anybill software.
- Managed department expense budget by reconciling credit card expenses to maintain financial accuracy.
- Processed vendor and consultant contracts and invoices.
- Received and reviewed sponsor advertisements for annual fundraising event's award program and followed up to ensure payment while collaborating with Deputy Director on program information and onsite signage placement.
- Coordinated staff for onsite registration support during annual fundraising event, ensuring smooth participant experience.
Administrative Manager, Technical Regulatory Affairs Department
Cruise Lines International Association
Washington
12.2006 - 06.2015
- Edited and submitted reports and public comments to international regulators and federal agencies, facilitating regulatory compliance and stakeholder engagement.
- Coordinated domestic and international shipboard committee meetings, managing minutes, materials, logistics, and confidential CBP and APHIS passenger data to ensure compliance and effective communication.
- Developed travel budget templates and annual estimates, and monitored a $300,000 departmental travel budget.
- Coordinated end-to-end domestic and international travel, logistics, and itineraries.
- Reconciled expense reports and reviewed consultant invoices, ensuring timely approvals to maintain budget adherence.
- Accomplished a range of administrative and executive assistant duties to support the staff consisting of the Senior VP, three Directors and a Technical Manager.
- Managed the Senior VP’s complex calendar.
- (Previously International Council of Cruise Lines)
Office Manager
The International Council of Cruise Lines
Arlington
10.2001 - 12.2006
- Coordinated logistics and communication during company merger, ensuring smooth transition and integration
- Managed daily office operations for a leading lung cancer research foundation.
- Coordinated schedules and meetings for executive leadership team members.
- Oversaw office supplies inventory and ensured timely procurement.
Education
High School Diploma -
Wilbur Cross High School
New Haven, CTSkills
- SAP Concur
- Anybill
- Salesforce
- MS Office Suites
- BoardEffect
- BoardPaq
- SharePoint
- Asana
- Zoom
- Slack
- Raiser’s Edge
- FEC PAC Manager Program
Timeline
Executive Assistant
American College of Genetics and Genomics
02.2020 - Current
Executive Coordinator
Community Change
05.2018 - 02.2020
Office Manager
LUNGevity Foundation
08.2015 - 05.2020
Administrative Manager, Technical Regulatory Affairs Department
Cruise Lines International Association
12.2006 - 06.2015
Office Manager
The International Council of Cruise Lines
10.2001 - 12.2006
High School Diploma -
Wilbur Cross High School