Kaela Ruggeri
Laurel
Summary
Results-driven and highly skilled professional prepared for the role of Office Manager. Adaptable to changing needs, known for high standards and a reliable approach. Strong background in administrative management, scheduling, budgeting, and staff coordination, excelling in team collaboration. Effective communication, problem-solving, and organizational skills contribute to success in office administration. Experienced in managing daily operations, ensuring smooth workflows, utilizing organizational and leadership skills to maintain efficiency and support team productivity. Proficient in office software, scheduling, and resource allocation, driving operational success. Professional assistant with experience in managing executive schedules, coordinating meetings, and handling confidential information prioritizes team collaboration and achieving results. Trusted for efficiency and adaptability to changing needs, excels in calendar management, travel arrangements, and effective communication. Known for organizational skills and proactive problem-solving abilities.
Overview
10
10
years of professional experience
Work History
Project/Office Manager
Hanlon Design Build
06.2022 - Current
- Facilitate and solicit subcontractor bids for jobs
- Schedule subcontractors accordingly for jobs
- Facilitate phase 1 proposals and contracts for new jobs
- Manage and maintain the phones, office calendar, supplies, BuilderTrend, etc
- Facilitate all utilities services /relocations for all job sites
- Be proficient in BuilderTrend to upload and organize all bids, selections, orders, etc for jobs
- Keep detailed and organized files for all jobs within the office
- Set up and attend meetings for all new and existing clients
- Communicate with clients regarding all necessary approvals (selections, overages on their contract allowances, change orders, etc)
- Job site visits to keep informed on the progress of each job
- Order building materials per site supervisor
- Order plans
- Correspond with subcontractors to give and receive all necessary documentation (plans, permits, Power Points of client selections and locations such as plumbing fixtures, light fixtures etc.)
- Set up document binders for permits and inspections, appliance specifications, cabinetry plans, fireplace specifications, medicine cabinet specifications, etc, and owner product manuals at the completion of a job
- Schedule inspections through Tertius
- Site meetings with subcontractors to direct them on placement of trim, light fixtures, plumbing fixtures, etc
Designer/Sales
Closet America
09.2021 - 05.2022
- Measure and design client spaces to perfectly fit their needs
- Successfully use CAD and Cabinet Vision
- Provide exact written quotations for the clients specific design
- Take payments
- Create relationships through excellent customer service
Zone Leader
Premium Retail Services
03.2021 - 08.2021
- Perform remote services in multiple locations across Maryland and Delaware
- Responsible for successfully leading and training teams with multiple associates
- Meet and communicate brand expectations with store managers at various partner retailers
- Utilize planograms to systematically set cosmetic sections correctly and to the specific brand's specifications
Office Assistant
The Used Car Factory
01.2021 - 03.2021
- Provided excellent customer service through interfacing with customers
- Responsible for processing payments, writing contracts, office filing, and ensuring that vehicles were properly inspected per business standards
- Entrusted with entering and paying invoices with Quickbooks software
Sales Representative
Ashley Furniture HomeStore
11.2020 - 01.2021
- Effectively coordinated sales with new and existing customers
- Exercised professional courtesy with associates and customers at all times
- Facilitated point of sale and aided in answering any related questions regarding current products and brand inventory
Assistant Manager
Five Guys
10.2019 - 08.2020
- Utilized effective time management and quick thinking in fast paced environment
- Displayed advanced customer service competencies by ensuring all guests received prompt and attentive service
- Consistently motivated team members to ensure a positive work space
- Successfully facilitated weekly inventory and oversaw food deliveries
- Responsible for interviewing, hiring, and training new employees
Nanny/Babysitter
07.2015 - 08.2018
- Assisted with time management and other related services to increase the success of families served
- Created engaging and interactive activities for children
- Provided quality services to the families by developing meaningful and professional relationships
- Abided by regulations to provide a safe and nurturing environment
Education
Some College - Business
Salisbury University
Salisbury, MD05.2019
Skills
- Construction estimating
- Office management
- CAD
- Merchandising
- Administrative experience
- Food safety
- Office experience
- Typing
- Microsoft Powerpoint
- Organizational skills
- Project management software
- Time management
- Microsoft Project
- Sales
- Planograms
- Personal assistant experience
- Customer service
- Microsoft Word
- Microsoft Office
- Microsoft Excel
- Reliability
- Construction management
- ProCore
- Team Work
- QuickBooks
- Google Suite
- Interviewing
- Supervising experience
- Construction management software
- Data entry
- Clear oral/written communication
- Scheduling and calendar management
- Administrative support
- Document management
- Inventory control
Personal Information
- Willing To Relocate: Anywhere
- Authorized To Work: US for any employer
Timeline
Project/Office Manager
Hanlon Design Build
06.2022 - Current
Designer/Sales
Closet America
09.2021 - 05.2022
Zone Leader
Premium Retail Services
03.2021 - 08.2021
Office Assistant
The Used Car Factory
01.2021 - 03.2021
Sales Representative
Ashley Furniture HomeStore
11.2020 - 01.2021
Assistant Manager
Five Guys
10.2019 - 08.2020
Nanny/Babysitter
07.2015 - 08.2018
Some College - Business
Salisbury University
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