Summary

Overview

Work History

Education

Skills

Accomplishments

Timeline

Katherine Ruff

Catonsville

Summary

Resourceful Executive Assistant with experience supporting C-level executives in fast-paced environments. Skilled in calendar management, executive communications, project coordination, and cross-functional collaboration. Anticipates needs, streamlines operations, and maintains discretion with sensitive information. Aiming to enhance leadership efficiency and contribute to business growth.

Overview

years of professional experience

Work History

Property Manager / Leasing Agent

Olive Tree Management LLC

05.2024 - Current

Achieved a 95% lease renewal rate through proactive communication and relationship management.
Managed high-volume communications with residents, vendors, and ownership to ensure clarity and responsiveness.
Acted as central point of contact, translating complex issues into clear, actionable steps for all stakeholders.
Coordinated scheduling, maintenance workflows, and vendor timelines to achieve timely project completion.
Maintain detailed records, track performance metrics, and improve operational processes.

Real Estate Agent

ExecuHome Realty

12.2018 - Current

Drafted contracts, agreements, and client-facing materials with precision, enhancing client trust and satisfaction.
Coordinate with lenders, inspectors, and attorneys to ensure deadlines and deliverables are met.
Oversaw CRM systems and documented all client interactions and transaction progress, supporting effective relationship management.
Facilitated client communications, scheduling, and documentation for multiple transactions, ensuring seamless coordination.

Office Administrator / Leasing Agent

Blue Water Properties / The Harris Group

04.2018 - 04.2020

Streamlined marketing and administrative workflows, enhancing client communications.
Coordinated schedules and documentation, facilitating effective communication across teams and vendors.
Developed tracking systems to oversee multiple projects and properties, ensuring efficient management.

Executive Assistant to CEO & Chief of Analytics

XG Health

07.2016 - 03.2018

Managed complex executive calendars, coordinating high-priority meetings to optimize time and stakeholder engagement.
Prepared, proofread, and finalized presentations, reports, and executive communications.
Coordinated company events and executive travel, creating detailed itineraries to enhance overall experience and efficiency.
Acted as liaison between executives, internal teams, and external partners.
Handled confidential information with discretion and professionalism.
Managed vendor coordination and office operations, streamlining administrative processes to support executive functions.
Tracked project timelines, deliverables, and deadlines across departments.

Executive Assistant to COO & VP of Emergency Services

University of Maryland Medical Center

01.2014 - 06.2016

Engaged with high-level stakeholders, including executives and public officials, to foster strong relationships and support organizational objectives.
Facilitated daily operations for senior executives through effective calendar management and streamlined communication.
Coordinated meetings, developed agendas, and documented detailed meeting minutes to ensure clear follow-up and accountability.
Screened and prioritized incoming communications, ensuring efficient workflow.
Managed sensitive correspondence and administrative documentation.