Kelsey Grain
Rockville
Summary
Dynamic executive support and operations professional with a strong record of enhancing operational efficiency and managing executive priorities. Expertise in coordinating high-level meetings and cross-functional initiatives, leading to a 25% reduction in turnaround time for administrative processes. Trusted partner recognized for discretion and the ability to execute complex projects seamlessly.
Overview
9
9
years of professional experience
Work History
Administrative Support Coordinator
ASTRAZENECA
05.2022 - Current
- Serve as a strategic support partner to senior leaders across global teams, managing complex calendars, priorities, and executive communications.
- Coordinate high-level meetings, conferences, and cross-functional initiatives for 100+ attendees, including budgeting, logistics, vendor management, and stakeholder coordination.
- Standardized reporting and operational workflows, contributing to a 25% reduction in turnaround time for key administrative processes.
- Develop data-driven reports and presentations that support leadership decision-making and business planning.
- Lead coordination efforts across multiple departments, ensuring alignment on deadlines, deliverables, and strategic priorities.
Administrative Support Coordinator III
MONTGOMERY VILLAGE FOUNDATION
10.2020 - 05.2022
- Directed operational and governance support for 18+ homeowners' associations and condominium boards.
- Served as corporate secretary, managing board records, legal documentation, contracts, and compliance requirements.
- Centralized meeting and scheduling processes, improving coordination across multiple boards and executive stakeholders.
- Acted as a primary liaison between executives, board members, legal counsel, and community leaders.
Legal Assistant/Office Manager
MACLEAY LYNCH & LAPIDUS
06.2019 - 10.2020
- Managed office operations, executive scheduling, vendor relationships, and resource planning for a litigation firm.
- Coordinated 150+ court filings and legal documents annually with 100% accuracy and compliance.
- Improved workflow efficiency by standardizing case management and documentation processes.
- Oversaw procurement and vendor management to reduce costs and improve service delivery.
Receptionist
SANTOS POSTAL & CO.
06.2017 - 07.2018
- Managed daily front-office operations, mail distribution, and high-volume phone systems for 50+ person accounting firm, ensuring seamless client interactions.
- Assisted tax/accounting teams with accurate data entry and client record maintenance, contributing to efficient workflow.
- Coordinated vendor orders and inventory management to streamline supply chain processes and maintain operational readiness.
Education
Associate Studies -
MONTGOMERY COLLEGE
01-2029
Transfer Program - Executive Support
UNIVERSITY OF MARYLAND
Skills
- Board support
- Calendar and priority management
- Travel and meeting coordination
- Stakeholder management
- Project coordination
- Operations and leadership
- Process improvement
- Cross-functional collaboration
- Vendor management
- Data analysis and reporting
- Technology proficiency
- Microsoft Office Suite (advanced)
- Microsoft Teams
- SharePoint administration
- Zoom facilitation
- Project tools expertise
- Confidential communications
Timeline
Administrative Support Coordinator
ASTRAZENECA
05.2022 - Current
Administrative Support Coordinator III
MONTGOMERY VILLAGE FOUNDATION
10.2020 - 05.2022
Legal Assistant/Office Manager
MACLEAY LYNCH & LAPIDUS
06.2019 - 10.2020
Receptionist
SANTOS POSTAL & CO.
06.2017 - 07.2018
Associate Studies -
MONTGOMERY COLLEGE
Transfer Program - Executive Support
UNIVERSITY OF MARYLAND