Kristen Weddle
Middletown
Summary
Experienced administrative professional with a decade of support for multiple SVPs in a global financial institution. Highly skilled in managing complex calendars and travel arrangements, ensuring efficient operations for busy executives. Exceptional time management abilities enable seamless handling of multiple projects in fast-paced environments. Possesses strong interpersonal and communication skills, facilitating effective collaboration and diplomacy in professional relationships across all organizational levels.
Overview
21
21
years of professional experience
Work History
Senior Administrative Assistant
Wells Fargo - Home Lending
01.2015 - Current
- Proactively manage complex calendars and schedule meetings for multiple SVPs with teams in various time zones, ensuring leaders adhere to their commitments, meet tight timelines and deliverables
- Coordinate travel arrangements (domestic & international) and process and review expense reports for multiple executives and their direct reports
- Assist in preparing and formatting PowerPoint presentations, meeting agendas, communications, reports, etc
- Oversee the Employee Experience Peer Council ensuring committees deliver on action items and adhere to leadership’s vision and improve the overall employee experience
- Process and track payment of invoices through accounts payable tools
- Review monthly General Ledger statements and monitor for accuracy; research and escalate concerns as needed
- Coordinate onsite and offsite meetings and special events (employee appreciation, service anniversaries, community support, etc.)
- Ensure employees are compliant with all applicable policies, procedures and required annual training
- Manage the onboarding and offboarding of employees
- Provide support for sensitive and confidential projects and communications, as well as support for larger projects managed by others
- Act as a central information source on department and company policies and procedures
- Mentor other admins onsite and at other locations
- Manage and track inquiries that come in through a shared mailbox; assist in researching issues and respond to internal and external information requests as needed
- Assist with records retention to ensure materials are retained according to retention policy and manage records stored at offsite vendor
- Handle miscellaneous administrative duties; ordering office supplies/equipment, submit facilities maintenance requests, organization charts, and assist team with getting appropriate system and building access
- Researched and analyzed data to efficiently contribute to executive reports for monthly meetings.
- Coached new employees on administrative procedures, company policies, and performance standards.
Development Coordinator
Alzheimer’s Association
06.2009 - 12.2014
- Managed year-round planning of two major fundraising events to support and raise awareness of the mission of the Alzheimer's Association
- Annual Western Maryland Walk to End Alzheimer’s (nearly 1,000 participants, 50 volunteers, and raising $170,000 in FY13)
- Annual Forget-Me-Not Gala (300 attendees, 40 volunteers, raised $100,000 in FY13)
- Coordinated event logistics (e.g., venue, obtain permits, secure donated food and auction items, collaborate with multiple vendors, motivate event participants and volunteers, etc.)
- Maintained accurate records of income and expenses to ensure events remained within budget and met fundraising standards
- Developed and maintained strong professional relationships with businesses and donors in pursuit of achieving fundraising goals
- Coordinated outreach, communication, and marketing responsibilities
- Oversaw third-party fundraising events
- Represented the Association at public events and media events
- Supervised development support staff, interns, and volunteers
Executive Assistant & Director of Marketing
GTI Federal
10.2007 - 04.2009
- Coordinated CEO’s travel, expense reports and calendar
- Planned and scheduled meetings, conferences, and company events (employee appreciation luncheons, company picnic, holiday parties, etc.)
- Prepared and edited documents and correspondence
- Managed office inventory and ordering of supplies
- Administered marketing operations budget
- Oversaw website design and maintenance
- Assisted business development team with marketing activities
- Spearheaded public relations efforts and developed quarterly employee newsletter
- Staffed trade shows and coordinated logistics of event materials
- Coordinated charitable contributions
- Assisted HR Director with employee relations and internal branding initiatives
Account Manager – Retail Division
Thunder Creek – Apparel & Promotional Products
09.2006 - 09.2007
- Served as liaison between owner and multiple internal departments (art, production, purchasing, and logistics), as well as vendors and customers
- Managed several apparel lines simultaneously for different retail chains
- Coordinated timely production schedules to ensure customer deadlines were met
- Maintained detailed records of apparel product lines (garment style, art design, and raw material specs)
- Prepared samples and various marketing materials for sales meetings
- Validated all retail sales commitments for accuracy
Major Account Manager
Harte - Hanks - Direct Marketing/Data Services
10.2004 - 09.2006
- Partnered with multiple internal departments (production, programming, analytics, sales, etc.) to develop, enhance, and implement flawless data programs
- Facilitated timely production schedule for prompt in-home delivery of direct marketing materials
- Collaborated with sales department and upper management to retain and develop Harte-Hank's largest retail account
- Prepared invoices and pricing forecasts to ensure cost-effective service
- Assisted in planning, reporting and executing special ad-hoc projects
- Provided training, leadership and oversight to other account managers and new employees
Education
Bachelor of Science - Marketing
Eastern Illinois University
Charleston, IllinoisSkills
- Advanced Scheduling Coordination
- Comprehensive Meeting Planning
- Office Management Expertise
- Domestic & International Travel Planning
- Information Management
- Detail-Oriented Approach
Select Accomplishments
- Leadership Frederick County, Class of 2008-2009
- Disney College Program, 2002-2004
Technology Software
- Microsoft: Advanced proficiency in Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, Teams, Live Events, Visio.
- Other: Adobe Acrobat Pro, SAP Concur, and Workday.
Timeline
Senior Administrative Assistant
Wells Fargo - Home Lending
01.2015 - Current
Development Coordinator
Alzheimer’s Association
06.2009 - 12.2014
Executive Assistant & Director of Marketing
GTI Federal
10.2007 - 04.2009
Account Manager – Retail Division
Thunder Creek – Apparel & Promotional Products
09.2006 - 09.2007
Major Account Manager
Harte - Hanks - Direct Marketing/Data Services
10.2004 - 09.2006
Bachelor of Science - Marketing
Eastern Illinois University
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