Lucia Botoroga

• Perform and manage all the Project's procurement activities according to the European Investment Bank (EIB)/World Bank (WB) guidelines, Finance Contracts and Projects Operational manuals. Preparation of procurement plans, based on a detailed analysis of necessities, market and prices, quantity and quality and delivery requirements, to ensure the best value for money. Development and issuance of international and national tenders, tender documentation and submission to EIB for No Objection, organizing clarification meetings, answering the clarification requests, preparation of Evaluation Reports, drafting contracts, negotiation of contracts, contracts management and monitoring, etc.. Update on a regular basis the Projects procurement plans and submit these to EIB for review and approval. In cooperation with other departments, contributing to the development of TORs. Liaise with Projects beneficiaries to finalize technical specifications for equipment to be procured for them and assure that technical specifications are vendor neutral. In cooperation with the Project's management and PIU staff, contribute to other management functions such as: human resource development, financial reporting and legal issues as they relate to administrative and procurement activity
• Coordination of the Education Component: consulting PIU and final beneficiaries (Public education and research institutions) upon procedures needed for the Education Component implementation, mobilize and coordinate the support for the efficient achievement of the implementation of the approved investment subprojects, promote and maintain dialogue among the partners (Education/Research Institutions, ministries, donors, suppliers, and other related institutions) in order to assure the good implementation of the projects. Organize meetings and share knowledge with all counterparts. Close monitoring of the Beneficiaries sub-projects implementation process: collect data on implementation status and use the data for reporting activities, foresee potential implementation problems/delays, seek efficient solutions of identified problems by involving necessary stakeholders/consultants/resources etc. Provide administrative and organizational support to the EIB Technical Assistance mission;
• Plan, coordinate, monitor and report on day-to-day administrative, operational and logistics activities to ensure support services are delivered with high quality and efficiency. Provide organizational, informational and technical support to the whole team for achieving efficient operational excellence.

• Carried out all the procurement activities, in accordance to the EIB procurement guide, Finance Contracts and Projects Operational manuals: prepared National and international tenders, including ITQs, RfBs, bid evaluation reports, contract award notifications, pre-bid conferences, clarifications meetings. Market analysis, compared prices, technical specifications and delivery dates to determine the best and technical compliant bid among the potential suppliers. Managed a diverse portfolio of suppliers, ensuring timely delivery of goods and services at competitive prices. Developed and maintained detailed records of all procurement activities for accurate tracking and reporting purposes. Maintained ongoing communication with suppliers to promote workflow and respond to inquiries. Collaborated with cross-functional teams to develop project-specific procurement plans, aligning strategies with overall business objectives. Conducted market research to identify new suppliers, keeping abreast of various industry trends and best practices in procurement management. Coordinated closely with finance teams to monitor budgets and cash flow implications related to procurement activities.
• Provided overall experienced administrative, operational, logistical and technical support to Project implementation: Provided support to inventory control, accounting, and supply reports. Official correspondence drafted and prepared. Reports, technical documents, review of communication material. Administrative support provided to the recruitment of experts (including preparation of vacancy notices, TORs, etc). Contracts with service providers and experts/consultants issued and monitored and payments executed. Effective administrative support provided to the development of timely and accurate activity narrative reports, in collaboration with the team. Provided support to organizing events and meetings.

• Assisted the Procurement Manager (PM) and other involved PIU consultants on procurement and contract administration/implementation related matters. Provided daily support to PM in: communicating with both Programs beneficiaries, stakeholders, bidders, etc., in issuance of procurement documentation, organizing clarification meetings, in distribution of clarifications to Bids/tenders, organizing logistics for Bid/Tender submission, overseeing and organizing logistics concerning evaluation, preparation and submission of evaluation reports, provide support in collecting documents necessary for preparation of draft contracts, organize contract finalization discussions, support in monitoring contracts implementation. Provided support to PM in organizing the procurement filing/archiving system, in preparing regular procurement and administrative monitoring reports for EIB and other stakeholders.
• Jointly with PM, issued PIU procurement eligibility notice(s) for supply contracts proposed to be financed from EIB resources under Credit-Leasing component of Fruit Garden Project (including issuing notices for new contracts in case of occurrence of suppliers/contracts changes). Assisted in evaluating and analyzing offers received from suppliers and service providers. Provided organizational support to the EIB coordinated Technical Assistance.
• Other administrative procurement related tasks assigned by PM, as follows: coordinated the human resources activities of the PIU, organized HR activities, specifically: contributed to compiling ToRs for PIU consultants, compiled leave schedules, individual and general orders (visits, work groups, etc.), ensured information workflow within PIU, organized vacation days and other free days of consultants. Provided purchase information to support budget planning, expenditures and financial commitments. Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs. Maintained complete documentation and records of all purchasing activities. Prepared all the relevant documentation for customs clearance procedures

Project title: Research networking for the environmental monitoring and mitigation of adverse ecological effects in the Black Sea basin (6 border partners involved: Georgia, Moldova, Romania, Greece, Ukraine and Bulgaria)

Coordinated the implementation tasks of all 6 Partners activities, according to the Finance Agreement implementation plan, compiled and reviewed monthly and annual narrative activity reports, managed calendar and associated operations, organized joint events and meetings, collected data, input records, and protected electronic files, handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access, worked with senior donor management to initiate new projects and assist in various processes, coordinated events and worked on ad hoc projects, collaborated with cross-functional teams to achieve organizational goals, fostering a positive work environment.