Marcus S. Manning
Bryans Rd
Summary
Highly efficient administrative professional offering several years of experience, including administrative support, project coordination, customer service and team leadership. Comfortable working with senior management to effectively define and achieve strategic operational and administrative objectives. Streamlines administrative processes, analyzes complex issues and develops solutions. Cultivates positive work culture focused on teamwork and idea-sharing while driving goal achievement.
Overview
18
18
years of professional experience
Work History
Administrative Specialist
BETAH Associates - Department of Treasury
Bethesda
03.2026 - Current
- Coordinated administrative tasks to support Department of Treasury staff in daily operations.
- Managed scheduling and logistics for departmental meetings and events.
- Provided administrative support to department staff, including scheduling appointments and organizing meetings.
- Managed multiple calendars for multiple managers simultaneously; scheduled appointments accordingly.
- Scheduled and coordinated meetings and travel arrangements for staff.
- Developed and maintained filing systems for both paper and electronic records.
- Processed and organized sensitive documents following federal regulations.
- Developed templates and standard operating procedures for administrative tasks.
- Facilitated communication between stakeholders to ensure project alignment.
- Liaised between departments to facilitate effective communication and project collaboration.
- Automated office operations by managing correspondence and record tracking, enhancing workflow efficiency.
- Prepared correspondence, memos, presentations, spreadsheets, databases. using MS Office programs.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Monitored inventory levels of office supplies and ordered replenishments.
- Organized events including conferences, workshops, and seminars to facilitate professional development.
- Processed incoming mail on a daily basis; sorted mail into appropriate categories for distribution or filing purposes.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Responded promptly to customer inquiries regarding product features or services offered.
- Updated website content regularly with new information about products or services offered by the company.
Operations Coordinator
National Institute of Allergy and Infectious Diseases
Rockville
05.2021 - 05.2025
- Coordinated arrangements for ethics training sessions and staff travel, including logistics for conferences, scientific meetings, and training events.
- Processed travel vouchers, reimbursements, and expense reports accurately and timely; ensured proper documentation and tracking of expenditures per federal regulations.
- Provided technical experience needed to assist with developing and maintaining Concur and Travel Management Systems.
- Prepared, managed, and tracked the flow of various documents submitted for ethics review.
- Supported SBS/SBIS programmatic activities by scheduling meetings with stakeholders, reserving meeting space, preparing agendas, organizing materials, and tracking action item completion.
- Coordinated with NIH federal and non-federal employees as well as outside agencies to gather, revise, and submit legal patent related documents on restricted deadlines; manage, prepare, and coordinate all notary legal patent related documents for the VRC.
- Collaborated with Technology Transfer and Intellectual Property Office (TTIPO) to facilitate the technology transfer process.
- Originated and drafted agreements from templates, including Material Transfer Agreements (MTAs), Confidential Disclosure Agreements (CDAs), and Clinical Trial Agreements (CTAs).
Senior Operations Coordinator
National Center of Advancing Translational Sciences
Rockville
02.2020 - 05.2021
- Coordinated logistics for HEAL project meetings, ensuring alignment and preparedness for NCATS, NIH initiatives.
- Coordinated HEAL initiative meetings, workshops, and calendars for staff members.
- Managed calendar and served as liaison between senior leadership and institutes for Director of branch, facilitating effective communication.
- Analyzed HEAL projects, tracking and directing related manuscripts to support project goals and documentation.
- Prepared SOPs for travel, ethics, and various meetings in a branch to be disseminated throughout the team and branch.
- Prepared Travel and submitted data into the NIH travel system in a timely manner for 60 individuals in the branch.
- Created non-technical correspondences such as memos, appreciation letters, and monthly reports.
Administrative Assistant III
National Cancer Institute
Rockville
11.2018 - 02.2020
- Delivered administrative support to The Office of Planning and Development by maintaining calendars, scheduling appointments, arranging travel, and processing travel vouchers.
- Performed various timekeeping duties, including creating timecards for Annuitant Employees, input leave for employees, created ITAS profiles and timecards for new OWPD employees.
- Coordinated procurement and provision of equipment for onboarding employees, including Presidential Management Fellows (PMF), while liaising between OWPD staff and property office for annual property audit and equipment decaling.
- Maintained organization of office files and databases in accordance with office policies and regulations.
- Maintained accuracy of OWPD POTS budget records through regular monitoring and updates.
- Facilitated the processing of standard investigation forms via the Electronic Questionnaires.
- Investigation Processing (E-QIP) system used to conduct a background investigation for appropriate officials applying for a Security Clearance.
- Collected and submitted Standard Form 182 as mandated by HHS.
Armed Security Officer
American Security Programs
Washington
10.2012 - 12.2015
- Manned entry/access control points, performed escort duties, served as over-watch officer, conducted inspections, and roved patrols to ensure customer security and safety.
- Preserved order and enforced regulations and directives for personnel, visitors, and premises to maintain a secure environment.
- Observed and reported activities and incidents to enhance security and safety for clients, property, and personnel.
- Provided X-ray and Magnetometer security screenings to all guests upon entry into the building.
- Maintained order of internal network systems to ensure the safety and security of the public as well as federal employees.
- Complied with the federal mandate GSA contract requirements.
Extramural Support Assistant
National Institute of Health
Rockville
01.2008 - 02.2015
- Supported Scientific Review Officer by managing administrative tasks and ensuring efficient operations.
- Reviewed grant applications for budget accuracy and completeness, ensuring all supporting documents met submission standards.
- Arranged Integrated Review Group meetings, contacted and coordinated travel for participants while maintaining participants' confidence and keeping personal information confidential.
- Proactively conducted site visits for securing meeting/symposium locations and negotiated hotel contracts for securing lodging, meeting space, catering, and audiovisual equipment.
- Participated in meetings and recorded summary notes and committee actions to do list.
- Employed exceptional organizational abilities in the review and distribution of incoming and outgoing mail as well as the preparation of correspondence.
- Managed office supply inventory by maintaining stock levels, evaluating new products, and processing supply orders.
- Received all visitors and telephone calls to the Division of Epidemiology, referred customers to staff members and forwarded them to the supervisor only for their attention.
Education
Bachelor of Business Administration -
Howard University
Washington, DC01-2006
Associate of Business Administration -
Howard Community College
Columbia, MD01-2004
High School Diploma -
Tall Oaks Vocational School
Bowie, MD01-2002
Skills
- Administrative Assistant
- Compliance Management
- Customer Service
- Travel Coordination
- Budget systems
- Procurement Processes
- MS Office Suite
- Share Point
- Data Management
- Verbal communication
- Written communication
- Presentation delivery
- Flexibility
Timeline
Administrative Specialist
BETAH Associates - Department of Treasury
03.2026 - Current
Operations Coordinator
National Institute of Allergy and Infectious Diseases
05.2021 - 05.2025
Senior Operations Coordinator
National Center of Advancing Translational Sciences
02.2020 - 05.2021
Administrative Assistant III
National Cancer Institute
11.2018 - 02.2020
Armed Security Officer
American Security Programs
10.2012 - 12.2015
Extramural Support Assistant
National Institute of Health
01.2008 - 02.2015
Bachelor of Business Administration -
Howard University
Associate of Business Administration -
Howard Community College
High School Diploma -
Tall Oaks Vocational School