Maria Wilson
Waldorf,MD
Summary
Dynamic Legal Executive Assistant with proven expertise at Baker McKenzie in optimizing executive schedules and enhancing productivity. Skilled in document handling and travel coordination, I effectively managed complex calendars and streamlined operations, ensuring timely responses and meticulous organization. Known for discretion and professionalism, I excel in supporting senior leadership with strategic planning and efficient communication.
Overview
27
27
years of professional experience
Work History
Legal Executive Assistant
Baker McKenzie
06.2017 - 02.2026
- Answered high volume of phone calls and email inquiries regarding clients of four attorneys including partners, counsels, and associates.
- Screened calls and emails and initiated actions to respond or direct messages for professional team.
- Processed travel expenses and reimbursements for executive team
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Used advanced software to prepare documents, reports, and presentations.
- Created and managed office systems to efficiently deal with documentation and deadlines.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Upheld strict timetables by maintaining accurate, balanced calendars.
Legal Secretary
Pillsbury Winthrop Shaw Pittman
09.1998 - 06.2017
- Screened telephone calls and forwarded to appropriate departments.
- Scheduled and made appointments for five attorneys.
- Transcribed legal documents.
- Filed documents with courts on behalf of attorney team.
- Created, indexed, and maintained client binders.
- Diligently edited legal correspondence for grammar and spelling.
- Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
- Organized files for court proceedings.
- Managed check requests, expense reimbursement requests, invoices and accounts payable and receivable information.
- Prepared and processed invoices for attorney billing.
- Communicated professionally with clients, colleagues and legal partnership verbally and in writing.
- Researched and booked reasonably-priced and comfortable airfare, hotels and ground transportation for senior leadership.
Education
Associate of Science - Business Management
Newbury College
Boston06.1986
Skills
- Document handling
- Scheduling
- Meeting planning
- Travel administration
- Schedule management
- Risk management
- AR/AP
- Invoice processing
- File organization
- Strategic planning
- Executive support
- Travel coordination
- Calendar management
Timeline
Legal Executive Assistant
Baker McKenzie
06.2017 - 02.2026
Legal Secretary
Pillsbury Winthrop Shaw Pittman
09.1998 - 06.2017
Associate of Science - Business Management
Newbury College