Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Marie Harris

Germantown

Summary

Dynamic Meeting Coordinator with extensive experience at the USPTO, excelling in event logistics management and vendor negotiations. Proven track record of enhancing event engagement through creative themes and meticulous budget management. Adept at fostering strong vendor relationships while ensuring seamless execution of high-profile corporate meetings.

Overview

23
23
years of professional experience
1
1
Certification

Work History

Meeting Coordinator

USPTO
07.2023 - Current
  • Coordinated schedules and timelines for events.
  • Managed event logistics and operations.
  • Brainstormed and implemented creative event concepts and themes.
  • Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
  • Developed creative themes for events and created related activities to engage attendees.
  • Researched and identified new vendors and suppliers to obtain competitive pricing.
  • Coordinated travel and accommodations for event attendees.
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Produced concept plans for high-profile corporate meetings and events.
  • Trained and supervised event staff to complete tasks on time.
  • Oversaw event registration process by collecting and tracking attendee information.
  • Monitored and controlled event expenditures to meet budgets.

Executive Assistant/Meeting Planner

Federal Aviation Administration, FAA
02.2023 - 06.2023
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Organized and coordinated conferences and monthly meetings.
  • Used advanced software to prepare documents, reports, and presentations.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Handled confidential and sensitive information with discretion and tact.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

Meeting Coordinator/Administrative Assistant

Federal Aviation Administration, FAA
12.2021 - 02.2023
  • Analyzed event costs to identify areas of improvement and cost savings.
  • Utilized social media to promote events and increase attendance.
  • Developed and distributed event surveys to gather feedback and assess event success.
  • Created detailed timelines and budgets for events to meet all deadlines.
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
  • Developed detailed event reports, documenting all aspects of each event.
  • Implemented contingency plans to address last-minute changes or unforeseen events.
  • Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
  • Implemented protocols and procedures to effectively manage planning process.
  • Coordinated transportation and parking arrangements for guests and vendors.
  • Increased office participation in special events by creating newsletter with detailed calendars and other office updates.
  • Established administrative work procedures to track staff's daily tasks.
  • Liaised between clients and vendors and maintained effective lines of communication.

Meeting Coordinator/Administrative Assistant

Charles E. Smith Companies
09.2014 - 11.2021
  • Performed face-to-face meetings to finalize contract for services and event details.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Transcribed and organized information to assist in preparing speeches and presentations.
  • Managed event logistics and operations.

Office Manager/Event Coordinator

All Around Technology, Inc.
03.2010 - 07.2014
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Developed detailed plans based on broad guidance and direction.
  • Established team priorities, maintained schedules and monitored performance.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
  • Successfully managed budgets and allocated resources to maximize productivity and profitability.
  • Developed creative themes for events and created related activities to engage attendees.
  • Researched and identified new vendors and suppliers to obtain competitive pricing.
  • Coordinated travel and accommodations for event attendees.
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Produced concept plans for high-profile corporate meetings and events.
  • Oversaw event registration process by collecting and tracking attendee information.
  • Monitored and controlled event expenditures to meet budgets.
  • Analyzed event costs to identify areas of improvement and cost savings.
  • Developed and distributed event surveys to gather feedback and assess event success.
  • Created detailed timelines and budgets for events to meet all deadlines.
  • Implemented contingency plans to address last-minute changes or unforeseen events.
  • Implemented protocols and procedures to effectively manage planning process.

Project Coordinator /Administrative Assistant

HADP Architecture
09.2007 - 02.2010
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Responded to requests for information on materials to inquiring parties.
  • Maintained open communication by presenting regular updates on project status to customers.
  • Tracked project and team member performance closely to quickly intervene in mistakes or delays.
  • Facilitated workshops to collect project requirements and user feedback.
  • Verified quality of deliverables and conformance to specifications before submitting to clients.
  • Sourced, vetted and managed vendors needed to accomplish project goals.
  • Reported regularly to managers on project budget, progress, and technical problems.
  • Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
  • Recruited and oversaw personnel to achieve performance and quality targets.
  • Developed and implemented project plans and budgets to ensure successful execution.

Legal Assistant/ Meeting Coordinator

Deckelbaum & Ogen's LLP
01.2002 - 06.2007
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Responded to client inquiries, providing accurate legal advice and offering assistance.
  • Communicated pertinent information to clients via phone, email, and mail.
  • Researched statutes, decisions, legal articles, and codes.
  • Attended court hearings and depositions to take notes and document proceedings.
  • Produced legal documents such as briefs, pleadings and appeals.
  • Collaborated with attorneys to develop strategies for each case.
  • Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
  • Trained and supervised event staff to complete tasks on time.
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
  • Developed detailed event reports, documenting all aspects of each event.
  • Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
  • Coordinated transportation and parking arrangements for guests and vendors.
  • Managed event logistics and operations.
  • Developed creative themes for events and created related activities to engage attendees.
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Produced concept plans for high-profile corporate meetings and events.
  • Created detailed timelines and budgets for events to meet all deadlines.
  • Implemented contingency plans to address last-minute changes or unforeseen events.
  • Implemented protocols and procedures to effectively manage planning process.

Education

High School Diploma -

UMUC
Adelphi, MD

Management Concepts
Tysons Corner, VA

Skills

  • Agenda development
  • Meeting facilitation
  • Event sales
  • Events logistics management
  • Vendor and contract negotiations
  • Special events planning
  • Sales contract management
  • Meeting planning
  • Workflow management
  • Fundraising
  • Contract negotiations
  • Vendor relationship management
  • Event planning
  • Budget management

Certification

  • PMP - Project Management Professional

Timeline

Meeting Coordinator

USPTO
07.2023 - Current

Executive Assistant/Meeting Planner

Federal Aviation Administration, FAA
02.2023 - 06.2023

Meeting Coordinator/Administrative Assistant

Federal Aviation Administration, FAA
12.2021 - 02.2023

Meeting Coordinator/Administrative Assistant

Charles E. Smith Companies
09.2014 - 11.2021

Office Manager/Event Coordinator

All Around Technology, Inc.
03.2010 - 07.2014

Project Coordinator /Administrative Assistant

HADP Architecture
09.2007 - 02.2010

Legal Assistant/ Meeting Coordinator

Deckelbaum & Ogen's LLP
01.2002 - 06.2007

High School Diploma -

UMUC

Management Concepts

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Marie Harris