Mikela Freudenburg

• Provided comprehensive support for a Chief Medical Officer (Oncologist), overseeing calendar and travel arrangements; travel and support to the SVP of Clinical Development
• Compiled meeting agendas and related materials to enhance meeting effectiveness.
• Coordinated quarterly Oncology Conferences, both domestic and international, ensuring smooth logistics.
• Planned oncology receptions to engage current and prospective investigators in clinical trials.
• Maintained organized filing systems for records, reports, and essential documents.
• Managed monthly expense reports and tracked budgeting adherence across departments.
• Opened purchase orders after thorough evaluation of vendor proposals for multimillion-dollar contracts.
• Acted as liaison between executives and stakeholders to facilitate effective communication.

• Coordinated logistics for conferences of up to 300 participants, ensuring flawless execution.
• Managed monthly domestic and international travel arrangements for executives.
• Supported Marketing Executive during peak launch of Microsoft 365 Copilot in March 2024.
• Organized biannual team week conference for 300 attendees, including venue selection and speaker alignment.
• Planned and executed quarterly morale events to enhance team cohesion.
• Facilitated meetings across six executive calendars to improve organizational efficiency.
• Assisted Marketing Executive with confidential support for Microsoft Teams and Microsoft Places.
• Processed expense reports, invoices, and purchase orders with high efficiency.

• Facilitated full support for the Vice President of Nuclear Power in securing a $5 million NASA Nuclear Propulsion contract.
• Heavy calendar management, domestic/international bi-weekly travel, expense reports, and purchase orders.
• Supported Senior Vice President of Project Development with travel and expense management.
• Organized government contracts, preserving confidentiality, and demonstrating discretion.
• Organized logistics for the NETS Nuclear Conference, coordinating travel and meetings for 25 participants.
• Arranged travel and logistics for the CERAWeek Nuclear conference, including participation for 15 attendees.
• Executed planning for the ANS Nuclear Conference in Washington, DC, managing details for 10 participants.
• Prepared biweekly travel schedules and expense reports for SVP and VP using corporate credit cards.
• Hosted high-profile monthly investor meetings for prospective investors.
• Organized all monthly office events, including the holiday party.
• Office purchase orders and supplies.

AI Enhanced

• Delivered comprehensive calendar support for Executive General Manager and General Engineering Group Manager.
• Coordinated logistics for RDX/MAGIC team of over 600 employees.
• Managed domestic travel arrangements and expense reports as interim approver.
• Oversaw purchase order processes to ensure timely procurement.
• Facilitated onboarding for new hires, including hardware ordering and tracking.
• Executed team supply orders and maintained inventory levels.
• Planned team morale events within budget, including a yacht cruise.
• Organized conferences for General Managers, coordinating with internal staff and external vendors.

• Assisted the CEO with administrative tasks such as scheduling, travel arrangements and expense reports.
• Maintained a calendar of appointments for the CEO, ensuring that all commitments were met on time.
• Answered telephone calls from customers or clients providing assistance where necessary.
• Maintained an organized filing system for easy retrieval of documents when needed.
• Maintained company confidence and protected business operations by keeping sensitive information confidential.
• Followed proper accounting and bookkeeping procedures to support audits.

• Supported senior leaders in managing business operations for the Military Affairs team (Hiring Our Heroes).
• Handled extensive inbox correspondence and coordinated meetings and conferences.
• Assisted in developing and implementing program policies and procedures.
• Facilitated informational briefings to secure buy-in for Amazon Military Affairs Program.
• Conducted outbound marketing to attract prospective candidates for fellowship program.
• Coordinated networking and job fair events across 15 states for veterans and spouses.
• Implemented internal onboarding processes for on-site and off-site candidates.
• Assisted in running weekly, quarterly, and midpoint check-in briefs with hiring managers and interns during the course of the 12-week internship. Maintained a supportive connection to all interns to ensure a smooth and successful internship.
• Assisted in facilitating candidate final reviews and full-time placement post-internship.