Nakeita Tate-Adams
Upper Marlboro
Summary
Records management professional with deep experience in maintaining and organizing critical documentation. Proven ability to streamline filing systems, ensuring compliance and accessibility. Highly collaborative team player known for reliability and adaptability to changing needs, with strong skills in data management and process improvement.
Overview
9
9
years of professional experience
Work History
Program Analyst
The Office of Fair Housing and Equal Opportunity
10.2024 - Current
- Developed and implemented records management policies to enhance document retrieval efficiency.
- Streamlined electronic filing systems, improving data accessibility for cross-departmental teams.
- Trained staff on records retention schedules, ensuring compliance with regulatory requirements.
- Led initiatives to digitize paper records, reducing physical storage needs and improving disaster recovery plans.
- Conducted regular audits of record-keeping practices to ensure accuracy and adherence to company standards.
- Collaborated with IT to optimize electronic document management systems for enhanced user experience.
- Mentored junior team members on best practices in records management and data integrity measures.
- Analyzed workflow processes to identify opportunities for improvement in record-keeping efficiency and accuracy.
- Streamlined records retrieval processes, reducing time spent searching for information.
- Maintained strict compliance with federal, state, and industry-specific record retention requirements through thorough monitoring and reporting processes.
- Established a secure document destruction process, safeguarding sensitive information from unauthorized access.
- Developed comprehensive training programs to improve team productivity and ensure compliance with regulations.
- Successfully managed large-scale records relocation projects, ensuring minimal disruption to business operations.
- Conducted regular audits of record keeping systems, identifying areas for improvement and ensuring data accuracy.
- Facilitated communication between senior management and staff related to new policy implementation or updates.
- Collaborated with cross-functional teams to establish effective records management strategies and policies.
- Spearheaded the transition from paper-based to digital record keeping systems, streamlining workflow and reducing errors in data entry processes.
- Served as the primary liaison between Records Management department and other internal stakeholders such as IT, Legal, HR departments to ensure seamless integration of systems and processes.
- Reduced operational costs by negotiating favorable contract terms with vendors for storage facilities and software solutions.
- Optimized physical storage space usage by regularly purging outdated records according to established guidelines.
- Provided expert consultations on legal discovery requests, assisting in efficient document production during litigation proceedings.
- Oversaw the preservation of historical documents, maintaining organizational knowledge for future generations.
- Managed file archival and information retrievals.
- Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
- Worked with internal team members to remedy issues with preemptive solutions.
- Mentored junior team members, providing guidance on technical issues and fostering a culture of continuous improvement.
- Mentored junior team members, contributing to their professional growth and development.
- Established best practices for knowledge sharing, fostering a culture of continuous learning and improvement.
- Developed effective training materials for diverse audiences, resulting in improved skillsets and increased job satisfaction.
- Served as a liaison between technical experts and business stakeholders to ensure alignment on project objectives and deliverables.
RIM Specialist
The Department of HUD
02.2023 - Current
- As a RIM Specialist I served responsible for overseeing the organization's records and information management program as a lead to ensure compliance with relevant laws, regulations, and policies. In my position, I supported the development, an implemented strategies for the creation of organization, maintenance, retrieval, protection, along with disposal of records and information in various formats. Work to establish and maintain record-keeping systems, trained staff on proper records management practices, conduct audits to assess compliance, and provide guidance on best practices for managing records and information. While serving in position I utilized my experience as a detail-oriented SME Records Manager with a proven track record of developing and implementing comprehensive records management strategies in alignment with organizational objectives and regulatory requirements.
- Possessing in-depth knowledge of records management best practices, alongside information governance principles, and industry standards. I excel in optimizing records processes, ensuring data integrity, and fostering compliance. Skilled in records inventory, classification, retention scheduling, and electronic records management systems, I am committed to enhancing operational efficiency, mitigating risks, and supporting organizational decision-making through effective records management practices. Adept at providing training, guidance, and support to cross-functional teams, I am dedicated to promoting a culture of information stewardship and continuous improvement within the organization.
- Modernizing records management functions by managing the transition of agency paper records to electronic records
- Establishing and assessing RIM practices to ensure they support the principles of transparency in information sharing throughout the organization, agency, and Government.
- Providing guidance to records liaisons and records custodians on RIM lifecycle requirements.
- Working with the agency’s Chief Information Officer (CIO) and/or Information Technology (IT) office on electronic recordkeeping requirements, records management applications, as well as the technology challenges of accessing and maintaining records over time
- Providing policy and governance on the use of records management tools to ensure best practices and agency compliance with Federal statutes.
- Developing metrics for the organization’s RIM program and ensuring sound information governance and accountability measures are in place.
- Coordinating the proper disposition of records consistent with Governmentwide policies and procedures
- Developing and implementing agency or organization specific RIM processes
- Formulating records and information management policy for the organization and developing plans for policy implementation.
- Representing Head Quarter’s on issues related to records and information management during Field office audits.
- Creating, conducting, or coordinating records management training for agency staff.
- Developing and conducting periodic RIM quality control reviews, compliance audits, risk assessments and surveys to measure the effectiveness of electronic systems and for general program improvement purposes.
- Organizing records and information based on agency lines of business, and developing plans for logical filing structures, information access and training.
- Analyzing RIM business processes and providing recommendations to improve workflow and create efficiencies by making use of automated tools, systems, and technology.
- Managing essential records including the identification of such records, establishing their protection, and access in support of Continuity of Operations
Records Manager Subject Matter Expert III
Barn Allen Technologies
06.2020 - 02.2023
- Developed and coordinated with Food & Drug Administration RERM staff, with compliance of the Presidential records management directives. Developing policy and procedures using the M 12-18 directives, coincided with agency plans and goal towards FDA Centers needs and RLO suggestion for accessibility and retrieval.
- Conducted Self Assessments, analyzing comparatives of Agency/ NARA reviews. Creating a Gap analyzes and Strategic 5-year Plan Road mapping findings to execute NARA compliance across the Agency.
- Perform records and document management capability assessments, capability maturity analyses, gap analyses.
- Enhance Food & Drug Administration (FDA’s) SharePoint Sites, including intranet site and the Service Request Tracker.
- Assist with Agency-wide self-assessment evaluation of Records Management, issues or activities affecting RM processes, procedures and policies. Assessments conducted through on-site meetings, teleconferences, surveys, as necessary, in accordance with NARA’s statutory authority.
- Inventory program offices according to NARA standards and regulations listed in 36 Code of Federal Regulations, Sub-chapter B, Records Management.
- Develop and document an efficient and practical process to generate records management policies and practices based on Food & Drug Administration/NARA best practices and FDA’s needs.
- Plan, develop and execute Agency’s employee training and development for Records, Document, and Information management.
- Assess and recommend technology to support the FDA’s Center’s records and document management activities.
- Develop office/division file plans based on inventory.
- Review and update FDA’s Administrative and Programmatic Records Control Schedules.
- Conduct outreach for FDA’s Annual Records Management Training cycle for the calendar years.
- Responsible for training individuals at all disciple levels on RM policies and procedures to aid in keeping FDA employees in compliance with NARA regulations.
- Develop training materials to train and present to agency staff on recordkeeping responsibilities.
- Work to develop and execute an Agency-wide Essential records plan in collaboration with FDA’s Records Management Team Chief Essential/ Records Management Officer.
- Additional duties and responsibilities performed during 3-year tenure (Promoted to SMEIII)
Records Manager Subject Matter Expert II
Barn Allen Technologies
02.2019 - 06.2020
- Responsible for auditing Food & Drug Administration records management program in accordance with NARA compliance with organizational policies and NARA regulations.
- Develop standard operating procedures to comply with recordkeeping policy and regulations.
- Utilize project roadmap and planning tools to organize-wide Agency processes and procedures to present effectively project goals, activities, assignments in timeline accordance to mitigate records management risks fact According to the life cycle concept
- Responsible for applying Records Management Lifecycle of records to include dispositioning schedules, maintenance and accessioning the transfer of physical and legal custody of Permanent/Temporary records from FDA to the National Archives and Records Administration.
- Provide technical advice and guidance on records and information management requirements.
- Conduct presentations with FDA Senior level stakeholders on matters impacting both analog and electronic records in the effects of (e.g., email, social media).
Records Management /Professional Services Project Manager
Public Sector Solutions Group/Document Managers
03.2017 - 02.2019
- Initiated and developed organization of the District of Columbia Records Management (OPR) records retention structure according to the customized need of 19 District of Columbia agencies. Analyzed business and user needs of document request, coordinated records management site structure to coincide with National Archives and Records Administration guidelines and regulation to meet contract obligations, including development of Records Management policies and procedures, retention schedules and benchmarking intended to standardize protocols and maximize efficiency.
- Retired records, including all types of formats or medium and classified levels to the Washington National Federal Records Center and the National Archives of Records Administration Washington Headquarters Service Facility.
- Responsible for submitting SF-135, SF-258 forms to NARA/FRC and District of Columbia Archivist.
- Produced Data Metrics for the records management program to analyze and measure the progress of the program, trained internal/external staff on Records Management protocols, and assisted client with records management retention inquires.
- Coordinate solutions for multiple projects using company processes to meet customer timelines.
- Prepared work management plans including personnel need and structures, quotations and provide RFP response support to negotiate price and contract performance as required under prescribed standards.
- Organize and lead Technical Review meetings to ensure solutions and technical inquiries of customers are identified to meet customer requirements and recommend changes for a suitable COTS system.
- Provide add-value customized engineered solutions for both technical queries by Customers and Sales representatives.
- Collaborate with Team Subject Matter Expert’s, assisting Stakeholders with the implementation of change management and communication plans.
- First point of contact for troubleshooting management and systems challenges.
Education
High School Diploma -
Seneca Valley High
Germantown, MD06-1993
No Degree - Criminal Justice
Prince George's Community College
Upper Marlboro, MDSkills
- Office Skills: Office Management, Records Management, Database Administration, Spreadsheets / Reports, Event Management, Calendaring, Project Management, Executive Support, Travel Coordination
- Computer Skills: MS Word, MS Excel, MS Power Point, ARCIS, MS Outlook, MS Access, MS Project, MS Publisher, SharePoint 10, Windows, Live link (RM System), Fujitsu scanning system, Kofax Capture Software
- Business process improvement
- Risk assessments
Timeline
Program Analyst
The Office of Fair Housing and Equal Opportunity
10.2024 - Current
RIM Specialist
The Department of HUD
02.2023 - Current
Records Manager Subject Matter Expert III
Barn Allen Technologies
06.2020 - 02.2023
Records Manager Subject Matter Expert II
Barn Allen Technologies
02.2019 - 06.2020
Records Management /Professional Services Project Manager
Public Sector Solutions Group/Document Managers
03.2017 - 02.2019
High School Diploma -
Seneca Valley High
No Degree - Criminal Justice
Prince George's Community College