Rita Rusu

Key Responsibilities:

• Develop, implement, and administer internal policies, procedures, and controls for financial and administrative operations, ensuring compliance with organizational standards and donor regulations.
• Oversee the preparation, accuracy, and maintenance of all financial records, reports, and reconciliations, including accounts payable, accounts receivable, and fixed asset inventory management.
• Manage procurement processes, including sourcing, vendor evaluation, tender procedures, and financial assessment of bidding companies, ensuring cost-effectiveness and compliance with procurement policies.
• Monitor and control project budgets, track expenditures, and prepare financial forecasts, variance analyses, and periodic financial reports for senior management and donors.
• Administer all HR-related activities for project staff, including maintaining vacation and leave schedules, drafting employment contracts and amendments, preparing HR orders, and maintaining accurate timesheets.
• Coordinate and provide logistical and administrative support to the Project Manager, including organizing meetings, workshops, trainings, and international travel arrangements.
• Prepare, organize, and liaise with external auditors to ensure smooth audit processes, compliance with statutory requirements, and timely submission of audit reports.
• Implement risk management practices, internal control checks, and financial compliance monitoring to minimize operational and financial risks.
• Support grant management and donor reporting, ensuring accurate documentation and adherence to project-specific financial guidelines.
• Lead special projects or initiatives to improve operational efficiency, financial transparency, and reporting accuracy within the organization.

• Basic activities: Planning, monitoring, coordination, elaboration and reporting, control over financial-economic activity; administrative, secretarial and archival work. Planning the medium-term expenditure framework, presentation of the Draft Budgets in the established terms, analysis of the budget allocations specified for the budget year. Reporting on-budget execution, ensuring the use of financial funds efficiently. Coordination of financial management, participation in the elaboration of draft legislative and normative acts, their adjustment, related to financial, administrative activities. Management of administrative, secretarial and archival fund Type or sector state.

• Basic activities: Ensuring the financial management of the organization by developing and implementing the financial strategy, assessing financial risks, managing and minimizing them and efficiently managing the department's activity. Planning, coordinate and implement activities within the department. Develop/update, as necessary, the Centre's financial strategy and fundraising strategy, accounting policies and the financial-banking procedure and policy manual. Provides internal control with reference to financial-banking operations. Develops the ICJ's strategic budget, annual budget and budgets for funding applications and monitors their implementation. Responsible for calculating salaries, making payments, money transfers, banking operations related to the Centre's activity. Develops financial reports to donors and state tax bodies. Coordination of financial-accounting activities, budget execution, preventive financial control, salary staff. Preparation of procurement. Achievements: Donor appreciation for accurate and timely reporting.
• Type or sector of NPO / education

• Basic activities: Preparing budgets according to the to project proposals and donor conditions. Systematization and processing of information, accounting data, reporting, analysis of project implementation, presentation of information to donors and state financial and statistics organizations according to the legislation. Preparing various reports: financial statements, variance analysis, donor reporting. Accounts analysis and reconciliations, including bank statements, fixed assets, accruals and prepaid expenses. Coordination of financial-accounting activities, budget execution, preventive financial control, salary staff, financial management of international projects. Preparation of procurement. Achievements: Donor appreciation for accurate and timely reporting, management and coordination of financial-accounting activities within projects. Positive feedback from the different audit companies.
• Type or sector of NPO / education

• Prepares asset and liability account entries by compiling and analyzing account information. Documents financial transactions. Analyzing accounting options. Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports. Reconciles financial discrepancies by collecting and analyzing account information. Secures financial information by completing data base backups. Prepares payments by verifying documentation, and requesting disbursements. Complies with state, and local financial legal requirements by studying existing and new legislation. Prepares special financial reports by collecting, analyzing, and summarizing account information. Accomplishes the result by performing the duty. Contributes to team effort by accomplishing related results as needed. Achievements: Lack of debts and any discrepancies with the control bodies and third parties, the profitability of the organization.

• Basic activities: Organization and planning of the accounting course, systematization and teaching and material, correct evaluation of the results. Achievements: Appreciation of the students and the employer.