ShaVon B. Smith
Upper Marlboro,MD
Summary
Dynamic executive and administrative professional with over six years of experience in high-volume scheduling, calendar coordination, and operational support for senior leadership in fast-paced environments. Expertise in managing executive calendars, coordinating meetings and appointments, and prioritizing scheduling requests to ensure accuracy and workflow continuity. Proficient in administrative coordination and meeting logistics, driving efficient daily operations to support organizational goals. Committed to enhancing productivity through meticulous attention to detail and proactive problem-solving skills.
Overview
9
9
years of professional experience
Work History
Executive Assistant to the Director
Prince George’s County Department of Corrections
Upper Marlboro, MD
02.2021 - Current
- Provide ongoing high-volume executive scheduling and administrative support to the Director’s Office, coordinating daily calendars, meetings, briefings, and planning operational activities in a fast-paced executive environment.
- Coordinate high-volume scheduling and logistical support for leadership and sworn personnel assignments, executive meetings, labor management sessions, and operational briefings to ensure appropriate staff coverage and executive availability.
- Serve as liaison between the Director's Office, senior leadership, elected officials, and external stakeholders to facilitate effective communication and coordination.
- Anticipate scheduling conflicts and proactively adjust priorities to meet operational and administrative needs.
- Maintain confidential executive correspondence, meeting records, and leadership communications in accordance with administrative protocols.
- Organized travel arrangements and itineraries for executive engagements.
- Prepared meeting agendas and compiled relevant materials for discussions.
- Assisted Director in managing schedules and coordinating meetings.
- Enhanced director''s productivity by managing calendars, scheduling appointments, and organizing meeting materials.
- Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
Assistant Chief/ Office of Professional Responsibility & Legal Affairs
Prince George’s County Department of Corrections
Upper Marlboro, MD
04.2019 - 02.2021
- Coordinated high-volume scheduling for investigative interviews, administrative hearings, and review panels to support internal operations and timely case processing.
- Maintained and prioritized daily calendars for executive leadership, including scheduling meetings, briefings, case review sessions across multiple divisions.
- Organized logistics for structured interview panels and pre-employment review meetings to ensure efficient candidate processing and compliance with procedural timelines.
- Provided administrative support for onboarding-related activities, including coordinating applicant interviews and documentation review sessions.
- Communicated scheduling updates and meeting logistics with internal staff and external stakeholders to maintain workflow continuity and leadership availability.
- Assisted in daily operations by providing administrative support to senior management.
Operations Manager/Shift Supervisor- Security Division
Prince George’s County Department of Corrections
Upper Marlboro, MD
05.2018 - 02.2021
- Coordinated daily staffing schedules, personnel assignments, and shift rotations to ensure uninterrupted operational coverage.
- Tracked attendance, workforce scheduling documentation, and timekeeping records using administrative reporting tools.
- Prepared shift activity reports, incident documentation, and leadership summaries for executive-level review.
- Managed scheduling records and administrative reports to support operational planning and staff coverage requirements.
- Communicated scheduling updates, staffing changes, and administrative concerns between leadership and sworn personnel to maintain continuity of operations.
- Collaborated on developing operational procedures for improved task execution.
Tactical Operations Coordinator- Special Operations Unit
Prince George’s County Department of Corrections
Upper Marlboro, MD
08.2017 - 05.2018
- Coordinated administrative planning, scheduling, and documentation for training exercises and special operational initiatives.
- Scheduled personnel assignments, operational briefings, and interdepartmental coordination reports for leadership review.
- Supported interagency coordination by scheduling training sessions, meetings, and planning activities.
- Served as liaison between operational leadership, support staff, and external partner agencies.
- Maintained operational records, activity logs, and scheduling documentation to ensure compliance and reporting accuracy.
- Supported cross-functional teams by organizing meetings and documenting action items for follow-up.
- Developed standard operating procedures to enhance team productivity and streamline processes.
- Provided administrative support in preparing reports, presentations, and documentation for stakeholder review.
Education
Associate of Arts - Criminal Justice
Prince George’s Community College
Prince George's County, MD05.2022
Skills
- Executive Calendar Prioritization
- Efficient scheduling and coordination
- Event coordination logistics
- Administrative Support to Senior Leadership
- Appointment Conflict Resolution
- Leadership Briefing Coordination
- Confidential Records Management
- Internal and External Meeting Coordination
- Microsoft Office Suite (Outlook, Excel, Word, & PowerPoint) Kronos, SharePoint, Virtual meeting platforms (Microsoft Teams, Zoom), Confidential Records & Document Tracking Systems
Awards & Recognition
Prince George’s County Public Service Recognition -2024, PGCC Vocational Support Services Lifetime Achievement Award- 2022, Training Instructor of the Year -2018
Timeline
Executive Assistant to the Director
Prince George’s County Department of Corrections
02.2021 - Current
Assistant Chief/ Office of Professional Responsibility & Legal Affairs
Prince George’s County Department of Corrections
04.2019 - 02.2021
Operations Manager/Shift Supervisor- Security Division
Prince George’s County Department of Corrections
05.2018 - 02.2021
Tactical Operations Coordinator- Special Operations Unit
Prince George’s County Department of Corrections
08.2017 - 05.2018
Associate of Arts - Criminal Justice
Prince George’s Community College