STANLEY THOMAS ALLEN
Hyattsville
Summary
Dynamic, results-oriented visionary professional who achieves unprecedented results through innovation, initiative and resourcefulness for successful organizational results. I possess an unwavering commitment to customer service, with the ability to build productive relationships, resolve complex issues and win customer loyalty.
Overview
13
13
years of professional experience
Work History
Administrative Operations Staff III
Department of Health and Human Services
Silver Spring
04.2020 - Current
- Responsible for providing position management advice and recommendations to OND Managers.
- Provide advice on the distribution among positions and organizations within the Pharmacology/Toxicology Community.
- Responsible for hiring initiatives vis 21st Century CURES or normal hiring methodology.
- Keep management abreast of any new policies or processes with regards to hiring.
- Manage 81 employees for space, timekeeping (ITAS AO), purchasing, budget and travel.
- Responsible for analyzing management techniques, processes, and systems for improving organizational effectiveness.
- Analyze and evaluate, on a qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives.
- Food and Drug Administration (White Oak Campus)
Management and Program Analyst
Department of Health and Human Services
Silver Spring
02.2016 - 04.2020
- Delivered comprehensive general and specialized high-level organization managerial analysis for the Office of New Drugs covering a wide range of areas.
- Workforce and position utilization, management improvement, budget and financial analysis expertise.
- Managed logistics for a wide range of projects and services.
- Organized, interpret and analyzed information for problem and solution management to assist senior level personnel in decision making and policy solution.
- Masterminded the development and implementation of special projects to meet internal customer needs.
- Monitored and drove development/improvement in all aspects of management and non-management Office of New Drugs (OND) processes through qualitative and quantitative metrics and measurements.
- Supported Departmental efforts on a variety of areas, including direct and detailed budget and financial management to better provide for an accurate and fiscally responsible process.
- Through research, applied knowledge of background and supporting policy, analyzing and synthesizing ONO processes and resources in conjunction with the ONO strategic plan.
- Analyzed OND’s total spending during previous fiscal years and mapped out trends to enable the directorate to ensure that financial transactions did not exceed the budget.
- Developed and maintained a document of improvement to efficiency that monitored the costs, spending, schedule and performance parameters of directorate areas.
- Reviewed the annual and final performance reports for the directorate with respect to budget guidelines and funded activities to ensure compliance with Federal and FDA regulations and policies.
- Conducted climate, culture and needs assessments to develop standard operating procedures and apply continuous process improvement methods to business processes in an effort to identify and fill the human needs of OND and oversaw implementation of support plans that sustained organizational viability.
- Developed and maintained relationships with liaisons to ensure deadlines were met and answered questions and concerns on behalf of Senior Management.
- Orchestrated the development and implementation of internal studies around the areas of Administrative Managerial Functions to effectively operationalize and optimize process for a smooth robust system for the development and improvement of OND Human Capital Systems.
- Food and Drug Administration, White Oak Campus
Lead Administrative Officer
Department of Health and Human Services
Silver Spring
06.2015 - 02.2016
- Operated as the team leader and technical expert for a team of Administrative Personnel.
- Acted as a Senior Advisor for Management staff on Administrative policy and procedure with Office of Pharmaceutical Quality (OPQ), Office of Lifecycle Drug Products (OLDP).
- Complied information and data from multiple funding sources into a working operating budget which allowed for the fiscal completion of the Division’s critical mission.
- Worked collaboratively with all levels of leadership to ensure that all budget plans were within expected scope.
- Allowed for shortfalls and deficiency estimation.
- Provided for the most effective use of resources and value.
- Ensured the continued operation around budget and resources.
- Applied my knowledge and expertise to ensure the continuance of operations for the Division.
- Expected to achieve or surpass previous results and certify that all fiscal input ensured compliance with the Agency and Division’s missions, values and goals.
- Conducted climate, culture and needs assessments to ensure travel plans for all organizational personnel.
- Created full process engagements through the creation of checklist driven travel plans. Processes and procedures.
- Devised, improvised and adapted various activities to a wide range of participant requirements and needs.
- Exercised authority over available personnel, facilities, funds and equipment.
- Achieved unprecedented results through innovation, initiative and resourcefulness thriving in ambiguous circumstances with minimal direction and resources.
- Strong ability to gather and compile best practices from throughout the organization.
- Food and Drug Administration, White Oak Campus
Lead Administrative Officer
Department of Health and Human Services
Silver Spring
02.2014 - 06.2015
- Responsible for the Management and Coordination of a broad operating budget for a critical division of the FDA, the Office of New Drugs (OND), Office of Hematology and Oncology Products (OHOP).
- Continued the management and compilations of the Division’s budget.
- Focused on shortfalls and corrections to ensure the appropriate use and continuance of funds.
- Provided a focus and plan for budget consolidation and reconciliation through expertise and diligence.
- Extensive knowledge of critical travel processes and procedures to ensure organization mission and goals were met within established regulations and budgetary.
- Conducted climate, culture and needs assessments to ensure travel plans for all organization personnel as needed.
- Created full process engagements through the creation of checklist driven travel plans, processes and procedures.
- Devised, improvised and adapted various activities to a wide range of participant requirements and needs.
- Exercised authority over available personnel, facilities, funds and equipment.
- Directed the activities of extensive travel orders to meet critical needs and prevent disruptions for all travel associated with 10 symposiums and 65 travelers in an 11-day period of time.
- Executed a strong administrative program that increased best practice utilization and collaboration.
- Identified key technologic changes and process improvements to organizational goals and needs, employee capability, and mission critical processes and provided solutions to improve them.
- Food and Drug Administration, White Oak Campus
Administrative Officer
Department of Health and Human Services
Silver Spring
02.2013 - 02.2014
- Responsible for the management and coordination of a broad operating budget for a critical division of FDA, the Division of Pulmonary, Allergy and Rheumatology Products.
- Responsible for compiling information and data from multiple funding sources into a working, operating budget which allows for the fiscal completion of the Division’s critical mission.
- Worked collaboratively with division leadership to ensure that all budget plans were within expected scope.
- Allowed for shortfalls and deficiency estimation, and provided for the most effective use of resources and value.
- Recognized as the 'go to person' in the division for budget control and expertise, exceeding management’s expectations.
- Completed major goals and milestones working in a near self-directed role.
- Developed and planned for budget requirements by constantly observing and analyzing trends such as usage of equipment, facilities and programs.
- Worked to ensure efficient use of funds from all sources.
- Provided guidance and expertise through coaching and mentoring of peer and subordinate administrative personnel to meet objectives and address gaps in knowledge and capability with respect to budget preparation and forecasting.
- Directed the activities of division professionals in the design, implementation, and planning of critical travel related processes resulting in a near error free travel process which allows for mission effectiveness without burdening personnel with unnecessary disruptions.
- Developed a comprehensive strategy to manage travel program delivery and developed processes to continuously improve or mitigate risk around travel related concerns.
- Enhanced employee skills across the organization by consulting with senior management to identify and analyze performance gaps and address organizational change.
- Provided in depth knowledge and training around sensitive government administrative requirements, programs and concerns, such as Freedom of Information Act (FOIA) process and response.
- Food and Drug Administration, White Oak Campus
Education
Bachelor of Science - Biology
University of Maryland, College Park
College Park, MD06-1976
High School Diploma -
St. John's College School
Washington, DC 2001106-1972
Skills
- Budget management
- Regulatory compliance
- Process improvement
- Risk assessment
- Effective communication
- Relationship building
- Decision making
- Supervision and leadership
- Workforce analysis
- Financial forecasting
- Project coordination
- Team leadership
- Problem solving
- Strategic planning
- Team management
- Good Telephone Etiquette
- Excellent communication
- Task prioritization
- Time management
- Organization and time management
- MS office
- Active listening
- Microsoft office
- Recordkeeping
- Calm under pressure
Key Elements
- Demonstrated ability to quickly learn organizational processes, workflows, policies and procedures of various companies.
- Handled a range of administrative support and office management functions for clients including receipt and delivery of packages, client and customer reception, telephone and call center production.
- Developed information presentations, new tracking systems and reports that were praised for their quality, comprehensiveness and timeliness.
- Answered telephones and courteously assisted customers within high-volume, deadline-driven settings. Earned a reputation for rapidly and calmly resolving customer complaints.
Timeline
Administrative Operations Staff III
Department of Health and Human Services
04.2020 - Current
Management and Program Analyst
Department of Health and Human Services
02.2016 - 04.2020
Lead Administrative Officer
Department of Health and Human Services
06.2015 - 02.2016
Lead Administrative Officer
Department of Health and Human Services
02.2014 - 06.2015
Administrative Officer
Department of Health and Human Services
02.2013 - 02.2014
Bachelor of Science - Biology
University of Maryland, College Park
High School Diploma -
St. John's College School