Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
17
17
years of professional experience
Work History
Executive Assistant / Office Manager
Anne Arundel Dermatology
08.2023 - Current
Handled confidential and sensitive information with discretion and tact.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Processed travel expenses and reimbursements for executive team and senior management group.
Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Organized and coordinated conferences and monthly meetings.
Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
Executive Assistant to the Chief Executive Officer
University of Maryland Medical Center
02.2008 - 08.2023
Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
Organized and coordinated conferences and monthly meetings.
Created expense reports, budgets, and filing systems for management team.
Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
Prepared meeting agendas and briefing papers for members of board of directors and executive team.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Processed travel expenses and reimbursements for executive team and senior management group.
Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
Handled confidential and sensitive information with discretion and tact.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Education
High School Diploma -
El Camino High School
Oceanside, CA
06-1987
Skills
Executive support
Administrative support
Office management
Strong problem solver
Schedule & calendar planning
Customer Service-oriented
Travel coordination
Professional and mature
Schedule management
Honest and dependable
Critical thinking
Timeline
Executive Assistant / Office Manager
Anne Arundel Dermatology
08.2023 - Current
Executive Assistant to the Chief Executive Officer
University of Maryland Medical Center
02.2008 - 08.2023
High School Diploma -
El Camino High School
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