Summary
Overview
Work History
Education
Awards
Timeline
Generic

Vanessa Ellerbe

Baltimore

Summary

Seasoned specialist offering several years of comprehensive experience interpreting and implementing quality assurance standards and investigating customer complaints and non-conformance issues. Practiced and knowledgeable professional possessing excellent problem solving and analytical skills paired with strong knowledge of qa terms, tools and methodologies. Committed to improving overall business processes.

Overview

30
30
years of professional experience

Work History

Specialist, Acquisition Planning and Contract Compliance

Washington Metropolitan Area Transit Authority
Washington
01.2020 - Current
  • Research and identify material and services needed for business operations
  • Conducts root cause analysis on any agreement issue to improve operations processes
  • Monitors and oversee contract performance for effectiveness to ensure obligations are met by COTR and vendor
  • Apply recommendations to complex contracts to avoid ratifications, protests, or deficiencies
  • Implement and execute prompt contractor payment requirements for all procurements by receipting all invoices within thirty (30) days
  • Prepares all Program procurement request and assist with development of all supporting documentation and manage cradle-to-grave contracting activities
  • Produce vendor performance reports on contract status, cost effectiveness of contract
  • Generate weekly and monthly status reports, contract/purchasing agreements, compliance reports, vendor performance reports, and spend consumption reports provided to leadership
  • Establish and maintain effective working relationships with key stakeholders
  • Perform monthly audits for all assigned contracts for accuracy and performance

Contract Administrator

Washington Metropolitan Area Transit Authority
Washington
07.2018 - 01.2020
  • Monitored open contracts and purchase orders, cradle to grave
  • Coordinated and fulfilled all I T Staff Augmentation Task Orders, cradle to grave
  • Negotiated pricing with vendors for current pricing and discounts
  • Coordinated with vendors for candidate on-boarding
  • Recommended termination or default or convenience subject to general counsel’s approval
  • Trained temporary/contract staff
  • Negotiated by telephone, fax, email with prospective vendors
  • Prepared preliminary determinations of responsiveness and responsibility including audits
  • Drafted purchasing documents such as Requests for Quotations, Requests for Proposals, Invitations to Bid

Purchasing Agent

Washington Metropolitan Area Transit Authority
Washington
05.2015 - 07.2018
  • Analyzed customer requirements and identified proper procurement methods
  • Developed strategy for advanced procurement planning in collaboration with management
  • Assembled contract files for accuracy and compliance
  • Coordinated warehouse receipt/delivery
  • Served as buyer for all transit authority parts within the simplified threshold
  • Trained incoming temporary staff
  • Coordinated with engineers for proper part identification and part number update for obsolete items
  • Notified customers of manufacture delays or operational requirements
  • Identified vendor discrepancies and overdue Purchases Orders

Office Administrator/Supervisor/COTR

Washington Metropolitan Area Transit Authority
Washington
07.2013 - 05.2015
  • Served as special assistant to the AGM/TIES
  • Coordinated and assisted with all Union/non-Union contracts
  • Supervised all support staff
  • Developed reporting presentations for GM monthly presentations to the board
  • Oversaw all department purchases and requisitions
  • Managed confidential documents for company policies and procedures
  • Delegated, monitored, and implemented all HR management duties
  • Coordinated all travel and training arrangements
  • Purchase Card (COOP) coordinator and holder for all materials and supplies
  • Coordinated all departmental solicitations to include preparing solicitations, cradle to grave
  • Coordinated/implemented editing of all Job Description updates

Secretary, II-Elevator/Escalator

Washington Metropolitan Area Transit Authority
Washington
07.2011 - 07.2013
  • Served as special assistant to the General Superintendent
  • Supervised all support staff
  • Coordinated all travel and training for the department
  • Implemented and monitored all acquisitions planning
  • COOP Purchase Card holder/approver
  • Coordinated/approved all purchases and supplies
  • Managed department vehicle fleet vehicles
  • Served as Employee Advisor Committee member
  • Served as the Local Safety Committee member
  • Maintained daily calendars for upper management

Project Manager/Special Assistant to VP

Blue Skye Construction
Washington
02.2010 - 07.2011
  • Approved/maintained sub-contractor lists and purchases
  • Chief Assistant to VP
  • Supervised all support staff
  • Reviewed procurement request for materials and services
  • Provided quarterly status reports and acquisition planning
  • Compiled data and prepared reports for VP staff and Government Officials
  • Performed cost/price analysis research for materials
  • Processed/coordinated inter-office activities such as purchase request and invoices
  • Served as company notary
  • Served as primary contact for all travel and training requests
  • Prepared all written bids/correspondence related to DC Government contracts and bidding
  • Coordinated conference calls, meetings and travel arrangements for the President

Program Manager, II

Morehouse College
Atlanta
08.2008 - 02.2010
  • Supervised and maintained student-staff daily work schedule
  • Served as buyer and purchasing agent
  • Utilized Banner System for online acquisition planning/purchasing
  • Coordinated New Student Orientation
  • Coordinated all academic programming for student
  • Maintained departmental budget planning and purchases
  • Prepared all written and verbal correspondence to VP staff

Interim Director/Facility Manager

Morehouse College
Atlanta
10.2000 - 08.2008
  • Supervised all Resident Directors/Resident Assistants
  • Monitored and maintained budgets and forecasting for all procurements
  • Coordinated, maintained, and updated database (Banner) records
  • Researched all housing, financial, and academic records for initial charges to account
  • Processed all housing verifications requested by the government and other local agencies
  • Scheduled, audited, and purged housing and meal assignments in conjunction with financial aid
  • Composed, edited various types of correspondence such as Student Handbook, Resident Assistant Manual, and Resident Director Manual
  • Served on Staff Advisory Council (SAC)

Secretary, II

Morehouse College
Atlanta
09.1999 - 10.2000
  • Supervised and maintained student-staff
  • Prepared letters, reports and memorandums
  • Coordinated disciplinary hearings and appeals
  • Assisted with all homecoming activities

Receptionist/HR Assistant (Temporary)

Georgia Pacific (Georgia Temp)
Atlanta
01.1999 - 09.1999
  • Screened all in-coming calls
  • Served as primary liaison between the company and candidates
  • Scheduled appointments
  • Typed, faxed and filed resumes

Medical Transcriber/Child/Adolescents Psychology

Jewish Social Services Agency
Rockville
03.1996 - 10.1998
  • Transcribed psychological evaluations
  • Transcribed physician interactions to patient files for interpretation medical staff of scanners
  • Ordered laboratory results for unit patients
  • Demonstrated and utilized excellent customer service skills while building patient relationships

Education

Certified Profession Public Buyer (CPPB) - Government Purchasing and Contracting

National Institute of Government Procurement
Largo, MD

Master of Science - Legal Studies

Kaplan University
Orlando, FL

Bachelor of Science - Integrative Studies (Business Management, English)

Clayton State University
Morrow, GA

Associate of Arts - Business Administration

Western International University
Phoenix, AZ

Executive Secretarial Training -

Dorothea B. Lane Schools
Alexandria, VA

OSHA 30 - Certified

Awards

Sigma Tau Delta, International English Honor Society, Clayton State University

Timeline

Specialist, Acquisition Planning and Contract Compliance

Washington Metropolitan Area Transit Authority
01.2020 - Current

Contract Administrator

Washington Metropolitan Area Transit Authority
07.2018 - 01.2020

Purchasing Agent

Washington Metropolitan Area Transit Authority
05.2015 - 07.2018

Office Administrator/Supervisor/COTR

Washington Metropolitan Area Transit Authority
07.2013 - 05.2015

Secretary, II-Elevator/Escalator

Washington Metropolitan Area Transit Authority
07.2011 - 07.2013

Project Manager/Special Assistant to VP

Blue Skye Construction
02.2010 - 07.2011

Program Manager, II

Morehouse College
08.2008 - 02.2010

Interim Director/Facility Manager

Morehouse College
10.2000 - 08.2008

Secretary, II

Morehouse College
09.1999 - 10.2000

Receptionist/HR Assistant (Temporary)

Georgia Pacific (Georgia Temp)
01.1999 - 09.1999

Medical Transcriber/Child/Adolescents Psychology

Jewish Social Services Agency
03.1996 - 10.1998

Certified Profession Public Buyer (CPPB) - Government Purchasing and Contracting

National Institute of Government Procurement

Master of Science - Legal Studies

Kaplan University

Bachelor of Science - Integrative Studies (Business Management, English)

Clayton State University

Associate of Arts - Business Administration

Western International University

Executive Secretarial Training -

Dorothea B. Lane Schools

OSHA 30 - Certified

Vanessa Ellerbe