Vivian Ruffin
Fort Washington
Summary
Obtain a position as an Executive Administrative Assistant, utilizing over 28 years of Government experience as Career Employee. In my roles as an Administrative Assistant, I have served a variety of functions in the workplace within the Federal Government. These duties often included: Administrative support for Director, DOL/ESA, arranging meetings and scheduling events, creating filing systems, preparing and creating Standard Operating Procedures for the front office staff (SOP) for the Library of Congress (Office of Congressional Workplace Rights) and Welcoming clients (LOC).
Ability to work well in a team-oriented environment as well as independently Host Meetings utilizing Zoom, WebEx, Microsoft Teams Proficiency in Microsoft Suites, Word, Excel, Outlook and Internet Strong multi-tasking, tasks prioritizing, and time management skills Effective oral and written communication skills Ability to maintain proper confidentiality of office sensitive information Leadership Ability Project Management
Overview
30
30
years of professional experience
Work History
Admin. Assistant (contactor)
Office of Congressional Workplace Rights
06.2018 - 03.2020
- Provided general support to visitors, for direction within the Adams Building
- Maintain office call log for callers requesting counseling, scheduling meeting with a counselor using both diplomacy and empathy toward caller concerns
- Answered and redirect calls from Executive Branch or Private sector to the appropriate section branch
- Assist in the preparation of materials for the Office of Congressional Workplace Rights (OCWR) regularly 6 weeks meeting with the Board Members
- Sort and distributed mail to the appropriate staff member
- Logged incoming packages, UPS, mailroom and FedEx
- Set up case files chronological order for HR documents
- Scheduled meetings and managed office calendar for Conference rooms
Administrative Assistant
Department of Labor
06.1997 - 09.2014
- Company Overview: Office of Federal Contracts Compliance
- Coordinated travel support for both the Director and Deputy Director for their domestic business meetings trips
- Arranged conference rooms and the use of other Government facilities as required
- Provided Leadership for various office duties, calendar maintenance, appointment scheduling
- Finalizing correspondence for the Director’s signature
- Develop and maintained the SIMS system for tracking correspondence
- Answered telephones and transferred calls to the appropriate staff members
- Prepared time and attendance for the front office staff
- Updated changes to the OFCCP Organization Chart
- Office of Federal Contracts Compliance
Staff Assistant
Department of Labor
03.1990 - 06.1997
- Company Overview: Office of Management Administration Planning
- Provided administrative support for senior managers coordinated travel arrangements including air travel, obtaining car services and hotel accommodations
- Served as the staff assistant to the Director and Deputy Director as the Central Point of contact for customer services inquiries
- Performed clerical duties like managing Calendars, screening voice message, and organizing documentation for time and attendance
- Served as the Travel and Purchase card Coordinator, monitor and tracked any misused on Government Card
- Interacted with Organizational staff, executives clients, vendors and visitors on a daily basis
- Event Planning, Administrative Professional Day
- Assembles and analyzes a variety of subject materials for staff meeting/Conferences
- Received/Escort visitor to the agency front office
- Reviewed incoming mail information for urgent action, maintain record of pending action and ensured timely respond
- Office of Management Administration Planning
Education
Associates Degree - Business Administration
Strayer University
Prince Georges Community Campus01.2011
Skills
- Teamwork
- Zoom
- WebEx
- Microsoft Teams
- Microsoft Suites
- Word
- Excel
- Outlook
- Internet
- Multi-tasking
- Task prioritizing
- Time management
- Oral communication
- Written communication
- Confidentiality
- Leadership
- Project Management
Gsatrainingprograms
- Contract Management (COTR), 24 hrs., 10/01/06
- Travel Management E-Gov System, 10/01/06
- Simplified Acquisition Procedures (HR), 40hrs., 10/01/04
Awards
- Administrative Professionals Staff Day, 04/01/05
- Performance Appraisal outstanding, 10/01/03
Timeline
Admin. Assistant (contactor)
Office of Congressional Workplace Rights
06.2018 - 03.2020
Administrative Assistant
Department of Labor
06.1997 - 09.2014
Staff Assistant
Department of Labor
03.1990 - 06.1997
Associates Degree - Business Administration
Strayer University
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