Charlene Cauthen
Bowie
Summary
Dynamic Administrative Assistant with extensive experience at the US Department of Agriculture, excelling in travel coordination and budget management. Proven ability to streamline processes and enhance team efficiency through effective meeting organization and compliance tracking. Recognized for meticulous data entry and strong interpersonal skills, ensuring seamless administrative support.
Overview
36
36
years of professional experience
Work History
Administrative Assistant
US Department of Agriculture
Washington
01.2011 - 09.2025
- Grade: 7
- Supervisor Name: Sharynne Nenon
- Supervisor available for contact
- Addresses administrative and clerical tasks related to travel, both foreign and domestic, and to meeting preparations, both executive and staff level.
- Schedules visits, secures travel and hotel reservations, prepares itineraries, and assembles background materials.
- Executed travel arrangements with precision, minimizing the need for revisions and ensuring smooth logistics for staff travel.
- Facilitated communication and collaboration within the division, assisting supervisors and staff in completing tasks and ensuring efficient administrative support.
- Checks information received for accuracy before submitting time and attendance reports to the automated system.
- Finalizes vouchers and other reimbursements.
- Prepared leave audits upon request.
- Makes all necessary arrangements (e.g., electronic devices) for division staff travel.
- Initiates and prepares routine, non-technical correspondence with standard format and content.
- Assists staff with compiling briefing books.
- Compiled and organized information for reports, briefings, and conferences, enhancing the quality and accessibility of critical data for decision-making.
Administrative Assistant
US Department of Agriculture
01.2011 - 09.2025
- Provided administrative and program functions for the supervisor, branch chiefs, and staff members in the day-to-day management of program functions within the Division and subordinate branches of Import Policy and Export Reporting Division (IPERD).
- Organized meetings, special projects, and conferences by gathering background materials and notifying participants to facilitate effective communication.
- Tracked and managed budget data for division travel and training expenditures to ensure fiscal responsibility.
- Maintained accurate records of grade levels to support administrative decision-making.
- Major card holder for the Office of Policy and Export Reporting Division (IPERD); authorized to make all types of routine purchases.
- Provided receptionist duties which include greeting visitors and providing phone coverage.
- Documented contact information for supervisor availability.
- Supervisor Name: Ronald Lord
Administrative Assistant
US Department of Energy (DOE)
09.1989 - 01.1997
- Acted as a subject matter expert for mandated administrative support programs and procedures.
- Coordinated meetings and travel agendas while securing facilities for on-site and off-site events.
- Managed workflow and established methods and procedures to ensure timely task delivery.
- Reviewed, edited, and entered budgetary data into various automated systems.
- Trained and supervised stay-in-school and temporary staff to enhance office operations.
- Worked 40 hours weekly
- Handled grade 7 responsibilities
Education
Associate of Arts - Business Administration
Strayer University
Washington, DC05-2016
Skills
- Administrative support
- Meeting organization
- Document management
- Information management
- Budget management
- Travel coordination
- Compliance tracking
Accomplishments
- Honorable Discharge US Army Reserves 1982
Timeline
Administrative Assistant
US Department of Agriculture
01.2011 - 09.2025
Administrative Assistant
US Department of Agriculture
01.2011 - 09.2025
Administrative Assistant
US Department of Energy (DOE)
09.1989 - 01.1997
Associate of Arts - Business Administration
Strayer University